A written report on the work done. Progress report: sample and step-by-step instructions for preparation

Related Article How to Write a Public Report There is no one strict format for writing a report. Each organization, as it accumulates experience, develops internal rules and requirements for it. If this is your first time writing a report, try to make it meaningful and logical. Instructions 1 Determine the reporting form. The report can be textual or statistical. In the first, information is presented in the form of a coherent narrative, which, if necessary, is supplemented with tables, graphs and other illustrations. In a statistical report, the opposite is true: digital indicators and diagrams are accompanied by brief textual explanations. 2 Set a time frame. A report can be written about work for a week, month, quarter, year. But sometimes it is necessary to report on a specific event, the organization and implementation of which took several days.

Progress report: sample

You simply run the risk of remaining underappreciated, since the boss does not have the strength to finish reading about all your work feats that you barely managed to accomplish during the working week or month. 4 The structure of information presentation must be uniform throughout the document. Think about it, maybe it will be more convenient to prepare such reports in tabular form.

The joke that it is sometimes harder to report on work done than to do it has good reason. By the way such a report is written, the person who reads it can get a clearer idea not only of the results of your work, but also of your business qualities.

In order for him not to be disappointed in them, he must competently and correctly write a report on the work done, knowing the basic requirements that are presented to him.

Examples of progress reports. how to write a report

Smirnova P.P.;

prepare Information Support meetings with HR Consulting LLC, send out invitations to participants, prepare a draft meeting program;
take part in a conference on the problems of optimizing the use of working time, prepare questions and suggestions.

All assigned tasks were completed, namely:

letters to the tax and labor inspectorates have been prepared and sent;
Information materials for the meeting with HR Consulting LLC have been prepared, invitations have been sent out, and a draft meeting program has been drawn up.
took part in the conference, memo with proposals is attached to the report.

In addition, work was carried out with incoming documentation, namely:

prepared and sent two responses to requests from the labor inspectorate;
responses were given to written requests from gr.

How to write a progress report for the first time

HR records management
Internal documents

A progress report allows the manager to assess the quality and speed of task completion. The article provides sample reports on the work done, and gives step-by-step instruction drawing up a report on the work done.

Info

From the article you will learn:

why do we need a report on the work done;
what to write in a progress report;
how to write a report: step-by-step instructions.

Why do you need a report on the work done? The manager sets a task, the employee completes it - this is the essence of the work process. The fact of completing a task is recorded in the form of a report on the work done.

Each employee periodically draws up such a document. The frequency of reports and their form depend on internal rules companies.
Who needs a progress report and why? The leader needs him.

Progress report: sample and step-by-step instructions for preparation

Attention

Instruction 1 Work reporting has different frequency and, accordingly, should have different content. If you write a weekly or monthly report, then your activities should be reflected in great detail, since they are intended for operational control.

The quarterly report reflects the main indicators and conducts an analysis of activities, indicating the reasons that interfere with work, if any. The annual report contains the main results, an assessment of their dynamics with the previous annual period, and a forecast for the next year.
2 The form of the report can be arbitrary, but its information structure is uniform. For clarity, use a tabular form of presentation, decorated, if necessary, with diagrams and graphs.
The language of the report should be businesslike, the presentation should be concise and clear.

How to write a report on the work done?

The volume of monthly progress reports is larger, but also mainly expressed in numbers. And quarterly, semi-annual and annual, most often, involve text versions of reports on the work done.

A text report on the work done is a creative process. Compiling a report in numbers is a responsible task, but easier than creating a competent, qualified text report on the work done. Compiling a report in text form is a kind of creativity.

It should reflect the activities of a department or the entire organization as a whole, it should be written in document language, but easy to read, it should not contain unnecessary “water”, the text should be supported by numbers, it should reflect a comparison with the previous indicators the reporting period or indicators of the same period last year, and it should end with some conclusions.

The chief accountant must report daily on the work done

In the “Main Part,” describe the sequence of your work in more detail:

preparation for project implementation;
stages of its implementation (indicate all resources used: marketing research, analytical work, experiments, business trips, involvement of other employees);
problems and difficulties, if they arose;
suggestions for resolving difficulties;
achieved result.

A report in table form will look more visual, structured and concise. If you often have to prepare ongoing progress reports, it will be convenient to prepare a template into which you regularly need to enter the necessary data. And in order not to forget anything important during the past working day, take a few minutes out of your schedule and write down everything you did. Otherwise, you will definitely miss something later.

How to write a report on the work done by an accountant

An even more detailed chain of “a specific problem - the reasons for its occurrence - setting tasks - solution” immediately suggests the need to present a daily report in tabular form. Moreover, the names of the graphs are already known. The information presented in this way is easy to read and analyze.

Presentation of quantitative indicators In cases where the report consists mainly of numerical data, the tabular form can be very difficult to understand. A continuous stream of numbers literally bores the reader after just a few minutes.

Another thing is multi-colored charts and graphs. They are clear, understandable, and easy to read. Each diagram must be commented on. In addition, it is necessary to indicate how the various graphs are interconnected; Clarifying cause-and-effect relationships will further facilitate analysis of the report.

How to write a progress report for an accountant

You should not hire people whose data may interfere with the performance of their duties. For example, a PC operator cannot have long nails. This will worsen his performance. 5 Learn the basics nonverbal communication and apply them in interviews. If an applicant constantly touches his head when answering questions, then this is a sure sign that he is lying. The information he tells about himself should not be trusted. 6 Check professional skills, if possible. You can include a lot of information in your resume, but it is not a fact that it will correspond to the real skills of the candidate. You should only trust what you see in reality. 7 Create a work-like situation to test the candidate's skills. Of course, the applicant should not know about the upcoming inspection.

How to properly prepare a report on the work done by an accountant

IN real life It is quite difficult for bosses to assess how well employees are doing their jobs if they do not see the results of their work. Therefore, in almost all enterprises, management obliges each employee to regularly prepare a report on the work done. Often this document is created at intervals of 1 week. In this way, management can see what employees have been doing, as well as how useful they were to the enterprise. Incorrect example A document is being compiled in free form. Perhaps this is why there are a large number of reports that do not tell management anything or make them think that the worker is not coping with the functions assigned to him. At the same time, a particular employee can be a real hard worker and exceed his plan. The culprit is an incorrectly compiled report on the work done.

How to properly write a report on the work done by an accountant, sample

Drawing up a report on the activities of the entire organization as a whole, the work of all its departments and divisions is usually assigned to the head of the organization. The general practice of providing reports suggests that a higher authority sends to the organization that must provide a report on the work done, the structure of the upcoming report, which indicates what specifically needs to be covered in the report on the work done, what numbers, indicators and areas of activity should be reflected in the upcoming report .

The head of the organization introduces the departments to the structure of the report of each department, and each department draws up its own report on the work done. The manager checks all reports, if necessary, corrects them, and generates a general report on the organization’s activities.

Part 1

Rules for submitting information

Determine the purpose of the report. Weekly reports may be part of the job responsibilities, but the desire to keep your job should not be the end goal of the report. Determine what the weekly report will do to ensure it captures meaningful information and uses the most effective structure.
Determine your target audience. It is impossible to create a competent report if you do not know who it will be intended for and for what purpose. This is the only way to understand what information is of the greatest value.
- Understanding the audience allows you to correctly organize the structure of the report and use the most appropriate words. For example, a report for students primary school will be completely different from the text intended for the managers of a large corporation.
- It is also important to understand what points the potential reader already knows and what points need to be clarified or additional sources provided. For example, when writing a legal report that is intended for the bar, you do not necessarily need to provide a detailed explanation of the current laws. On the other hand, such explanations are necessary if the report is intended for managers without a legal background.
- If the report is being written in connection with an internship, research, or other aspect of teaching, then it is important to understand that your audience is not the professor or supervisor, even if they collect the papers at the end. Focus on the essence of the project and specific area of expertise to understand your reader.
Arrange information in order of importance. Despite the concise nature of the reports, your document may not be fully read. For this reason, you should place the most important data with summaries and conclusions at the beginning of the text.
- For example, if you need to compare and contrast three different brands of equipment and recommend best option, then start with the results and then explain your choice.
- Typically, the first page of the report is short review results, conclusions and recommendations. Detailed explanations should be provided in the body of the document so that readers can understand the reasons for such conclusions, if necessary.
Understand the typical “fate” of a report. In most cases, weekly reports are necessary for accounting and office work, so they are simply filed and archived. It is better to immediately realize that reports are rarely read from beginning to end.
- This fact is not a reason to be lazy or submit work of poor quality. Your reports become a reflection of your work ethic and personal qualities. A weak report will likely be noticed, so saying “I knew you wouldn’t read it” won’t be a valid excuse.
- The entire report must be of high quality and competent, but Special attention should be given to those elements of the text that are read most often. These usually include summary and conclusions or recommendations. Give them special attention.
- It is important to understand that the employer may not read the report not because he does not care or does not need the report. High-ranking managers are always extremely busy, so they are able to highlight essential information that allows them to make effective decisions. These individuals will not read the entire report unless necessary, but they can always return to it later.
Part 2
Report structure
1. Ask for a sample. Accepted by many companies standard format weekly report, and managers and management get used to receiving information in a certain form. A different report format may cause confusion.
  - Be especially careful with sales reports. Managers become accustomed to the structure of reports and can find necessary information one glance at the page. If you deviate from the accepted format, the report will become practically useless, because the manager will have to re-read the entire text to find the necessary information.
  - Contact the secretary and ask for a sample so as not to reinvent the wheel. Typically, a company uses a document template with all the parameters, including margins, fonts, table and paragraph styles.
2. Consider the reporting method. A printed document or electronic attachment is formatted completely differently than a report that is submitted in the body of an email.
  - For example, if the report is submitted as an attachment to an email, then the summary should be included in the body of the email. Then the reader won't have to open the attachment to understand the main idea.
  - For a printed report, you usually need to prepare covering letter or cover page so that the report can be properly identified and filed.
  - Regardless of how you submit your report, it is important to include your name on each page and number them in "X of Y" format. Pages can easily become separated, so it is important to know how many pages the report is written on and who the author of the document is.
  - All the necessary information can be specified in the header. For example, print in it: “Sales report of Peter Ivanov, week 32, page 3 of 7.”
3. Attach a summary. The summary of the report usually fits into a couple of paragraphs, and each section is conveyed in one or two sentences. The bottom line is that often a manager only needs to read a summary in order to accept necessary solution, if your conclusions coincide with his assumptions on this issue.
  - It is important that the summary is written in clear, accessible and concise language. Do not use jargon or technical terms that require explanation, even if the reader is well versed in industry terminology.
  - The executive summary is written after completing the remaining elements of the report. It is impossible to briefly summarize paragraphs that have not yet been written, even if there are detailed plan. A lot can change during work.
4. Consider the structure of paragraphs and sections. Decide on the format and leave a plan for the sections of the report that will meet the objectives.
  - The plan should be logical and consistent, and also take into account the potential readers of the report.
  - Typically, a report consists of a summary, introduction, conclusions and recommendations, data and explanations, and a list of sources. Extended reports can be supplemented with appendices with important data and a table of contents, but weekly reports are quite short.
  - Each section should address one issue. Each paragraph within a section describes one idea. So, if a section of a weekly sales report is called “Popular Clothing Brands for Children,” then each model should be given one paragraph. If you need to list clothes for boys and girls separately, use subsections (with appropriate subheadings) for each brand, within which you dedicate one paragraph for clothes for boys and one for clothes for girls.
5. Create a cover page or cover letter. For summary reports, a title page is not required, but a detailed report should have a separate sheet indicating the author of the report and brief description tasks.
  - The title page differs from the summary because it actually contains only the information that is needed for the correct registration and filing of the report.
  - An organization may have a standard cover sheet template for weekly reports. In this case, follow the established rules.
  - On title page You should include a title or description of the report (for example, “Weekly Sales Report”), the name of the author and any co-authors, the name of the company, and the date the report was compiled or submitted.
  Part 3
  Persuasive words and formulations
  1. Come up with smart headings and subheadings. Such report elements allow the reader to quickly find the necessary sections and Additional information, which will help you understand the findings and recommendations.
    - Section headings and subheadings should accurately and clearly describe the content.
    - For example, in a weekly sales report, you might use the "Overall Trends in Sales" sections. women's clothing", "Trends in men's clothing" and "Popular brands of children's clothing." Then, within each section, you can identify subsections, the names of which will reflect clear trends or names of popular brands.
    - Use consistent grammar across all headings to make your report appear logical and consistent. For example, if the first header is worded as " Best products from men's collection", then the next headline should be "Leading Positions in Women's Clothing," not "Sales Performance for Women's Clothing."
  2. Use simple and clear sentences. Your report should use standard Subject, Predicate Object sentence structure to clearly express your thoughts and demonstrate confidence in your conclusions and recommendations.
    - Re-read your draft and cross out any unnecessary words. In each sentence, find the performer of the action and place it before the verb. Schematically, sentences should look like "Who does what."
    - Get rid of redundant words and phrases like “as of today,” “in order to,” or “for the sake of availability.”
    - This style may seem boring, but your goal is not to entertain the reader. It is much more important for a report to effectively communicate key aspects and conclusions.
  3. Conclusions must be objective and impartial. The report will often need to provide recommendations, but these should be based on facts and not personal opinions or feelings. It is important to convince the reader with irrefutable evidence and clarity of thought.
    - Avoid using adjectives or other words and phrases with strong positive or negative emotional connotations. Focus on facts and common sense.
    - For example, in a report you recommend promoting one of the sales managers. Support your recommendation with facts that demonstrate that the person is truly deserving of the promotion, but do not provide subjective opinions or appeal to emotions. "Alina regularly shows top scores, although she only works 15 hours a week" is more convincing than "Alina is very friendly and always tries, but she is forced to work less than a full week because she is looking after her elderly parents."
  4. Use persuasive verbs. If the text is written in the active voice, then the action in the sentence is expressed in one word - a verb. Use concise and compelling verbs that clearly describe the action.
    - It is advisable to give preference to simple verbs. For example, “selling” is always better than “selling”.
    - Sometimes verbs expressing mental processes are needed - think, know, understand, believe, but in general they are inferior to action verbs. Try to expand your statement and turn it into action. For example, you wrote the sentence “I believe that sales figures will increase in the coming months.” Expand the statement and outline the reasons for this assumption. Reword the sentence: “As practice shows, sales increase during the holiday season. I predict that sales figures will increase in November and December.”
    - The text should be action-oriented. Re-read the report, try to get rid of unnecessary prepositions and replace redundant words with convincing verbs. For example, "provide assistance" can be replaced with "help", and instead of "provide protection" say "protect".
  5. Don't use the passive voice. The passive form removes the subject of action from the sentence, and the object comes to the fore. In some situations, the passive voice is necessary for political or diplomatic reasons, but most often it makes the text confusing and vague.
    - The active voice allows us to emphasize the performers of the action and shows the reader responsible persons. To appreciate the importance this aspect, imagine that in a newspaper article about the fire you came across the following sentence: “Fortunately, all the children were saved.” It is necessary to understand who saved these children. If the sentence looked like “Local teacher Ivan Petrov returned several times to the burning boarding school building and saved all the children,” then a real hero comes to the fore.
    - Also, the active pledge allows you to find the person responsible for negative consequences. The phrase “Some mistakes were made” will leave the employer wondering who made the mistakes and who should be punished. If you are the one who made the mistakes, then accept responsibility and accept the consequences.
    - Look at the verb "to be" to find passive sentences. If you managed to find them, then determine the action being performed and the person who performs it, and then change the order of the words.
  6. Use visual ways data expressions. Charts and graphs are much easier to perceive and are located immediately after the paragraph with such information (especially if such data contains a large number of numbers).
    - Choose appropriate visual aids that make things easier for the reader and serve the purpose of the report.
    - For example, use line graph to show the rise in wool coat sales. This presentation of data is much more effective than a table with the number of units sold for each month, since the table forces the reader to keep all the numbers in mind and compare them with each other to detect trends. One glance at the chart will be enough to understand the essence.
    - First of all, a person always pays attention to visual elements. All graphics and diagrams must be clear and neat and correctly positioned on the page. Only use elements that truly support your findings and recommendations.
  7. Don't use jargon. Every field of knowledge or activity has its own inevitable terminology, as well as buzzwords that are often used in books and articles. Sometimes they are useful, but in most cases jargon only interferes with the clear and competent expression of the main idea.
    - Try making a list of jargon to avoid overusing such words in your report. Finish the text and perform a keyword search to replace unwanted vocabulary items.
    - It should be understood that a large number of buzzwords will not show the reader that you are “in the know”, but will have the opposite effect. Directors and managers are often older than ordinary employees and have seen many such words in their time. If you overuse jargon, they will think that you are too lazy, have poor knowledge of the topic, or just want to impress.
    - It is also better not to use too complex terms. For example, a report on a legal dispute should not contain excessive amounts of legal mumbo-jumbo.
  8. Correct all errors. A large number of typos and grammatical errors only distract the reader and create a negative impression of the author. Write a draft report in advance so you have time to work on mistakes.
    - Check your spelling and grammar in a word processing program on your computer, but don't rely solely on automatic corrections. Such programs can miss a lot of errors, especially in similar words(“signets” instead of “gloves”).
    - Read the report backwards to find any errors. If the topic of the report is close to you, then it is very easy not to notice the error, because the brain can automatically “invent” the missing words or letters in the text. Read backwards to understand individual words.
    - Read the report out loud to spot errors and stylistic flaws. If you can't read a sentence or paragraph without stumbling, then it's likely that your text is overloaded, and the reader will also be confused. Rewrite unsuccessful sentences.

Today, it is absolutely not uncommon for employers to require their subordinates to provide a report on the employee’s work. In this case, for the most part, it does not matter what kind of work was done, what position the employee holds and how long he has been working at this place of work. Employers do not even reserve this right for themselves in the internal document flow, but at the same time, employees are obliged to unconditionally comply with this rule, drawing up monthly, quarterly and annual reporting forms depending on the wishes of their superiors, without having the slightest right to object. In this article we propose to talk about why, in fact, such reports are needed, who and on what grounds has the right to demand them from their subordinates, and what mandatory this document form must contain.

Why are reports needed?

None of the types of reports can be economically unjustified, because to compile them it is necessary to attract personnel, and this is a fairly significant expense item for any enterprise. The responsibilities of each head of a structural unit include justifying the following important points to management:

number of employees by state;
wage fund;
organizational structure;
functional responsibilities of employees;
requirements for applicants for a particular position.

To hire a new employee to a structural unit, you need good reasons and a motivated proposal from the head of the department, which must be agreed upon by management. Only after the latter’s agreement can a vacancy be opened and a search begin. suitable specialist. But even after the employee is officially hired, the justification for his need must be constantly monitored. Such an employee will need to constantly perform a certain amount of work, which is provided for by a particular position.

Important. To determine the workload of employees and the distribution of work at enterprises, production standards must be calculated. This responsibility should be assigned to the financiers or economists of the enterprise. But in practice, it turns out that these specialists are always busy with more important matters, and therefore physically do not have time to control the distribution of responsibilities.

In fact, the heads of departments monitor the workload of specialists and they are often guided only by their visual observations, that is, they make sure that all specialists are at work. In addition, it turns out that these same managers must draw up plans for how work in the next reporting period will be distributed among subordinates, and the employee must not only work productively, but also plan his own working time.

All these plans are reviewed first by the head of the department, and then submitted for approval to higher management in the manner established by the enterprise. If the plan is approved, then in the future all employees will be required to follow its points, and then report on the work done. And at this stage the need arises to draw up a report in accordance with the previously approved action plan.

Thus, we find that an employee report is required:

to justify the costs of payment wages employees;
as confirmation of the performance of work or provision of services by employees of the enterprise for third-party contractor organizations, for example, under outsourcing agreements;
in order to create order and respect labor discipline at the enterprise;
to establish what work was performed by a particular employee (this is especially true in cases where controversial situations arise about the improper or defective performance of certain job responsibilities).

In what cases is a report required?

The legislation mandatory regulates only one type of reports on work performed. And it applies to cases of sending company employees on business trips.

In other cases, employees are required to provide reports on the work done only if this item directly appears in job description specialist, or registered in employment contract.

Who can act as the initiator of the report?

The next question is: to whom exactly should the employee report? To answer this question, you need to understand who exactly the employee is subordinate to. Such information should also be included in the job description and in the employment contract. Accordingly, the immediate superior may require the employee to draw up a report. At the same time, he has the right to demand from his subordinate any other types of provided reports, and not just about the work done.

Based on the report on work performed, employee bonuses can be calculated, that is, financial incentives for the employer for work performed. If the report is compiled precisely for this reason, then it must contain the following indicators:

fulfillment of planned indicators;
performing extra work within the scope of the employee’s job responsibilities;
performing particularly important or urgent work and tasks, individual tasks on the part of the boss in accordance with the official duties of the employees.

Important. At the same time, the report on completed work must also indicate information about the failure to complete certain tasks by the employee’s management, with a mandatory indication of the reasons why the work was not completed.

Employee refusal to prepare a report

Sometimes managers have a question: what to do in a situation where an employee refuses to draw up a report? Can he be punished for refusing? Regarding this in Labor Code there is an article that provides for the responsibility of employees for failure to fulfill their official duties and bringing them to disciplinary action. This article, as becomes clear from the description, can be applied only if the provision of a report is part of the employee’s job responsibilities, that is, this is stated in his job description or in the employment contract.

For violation labor responsibilities the employer has the right to apply the following types of disciplinary punishment: reprimand or reprimand. The penalty is applied depending on the severity of the consequences of the offense.

But in practice it has a slightly different picture. Typically, employers do not punish in this way employees who disobeyed their order and did not draw up a report by the specified time or completely refused to draw it up. As a rule, what is important to employers is not even the report itself, but the employee’s obedience in performing this or that type of work. And therefore, employees who ignored the report have problems not with the report in particular, but with the fulfillment of the tasks of senior management in general. Therefore, it is much easier for an employer to apply disciplinary punishment not for refusal to work with a report, but for improper execution employee's work responsibilities.

Main components of the report

The employee's report must contain the following mandatory items:

surname, first name, patronymic;
job title;
department or division;
types of work performed (can be indicated both in quantitative and percentage terms, with a mark on the time of completion);
indication of work according to plan or above plan;
customer of the work;
task completion status (completed, partially completed, not completed);
result (with or without document indication);
the fact of transfer of the result;
other employees who were involved in performing the work;
compliance of actual indicators with planned ones;
the date of the report and the period for which the report was completed.

All these points can only be called conditional, since in each specific case they can be changed (new parameters are added or existing ones are adjusted).

Some enterprises may develop and implement a system for providing daily reports to employees on the work they do. In this case it makes sense to use short form report, which will indicate all the most basic facts about the work, and filling out this report will not take much time from the employee.

A simplified version of the report may contain the following items:

Full Name;
job title;
place of work;
work performed according to plan and above standard;
the date of the report and the period for which the document was compiled.

Important. All reports drawn up by an employee must be certified by himself, as well as by a superior manager.

Should the report be in a prescribed form?

There is no generally accepted form for reporting on the work done by an employee. There are several reasons for this:

the law does not provide for the obligations of employees to prepare such forms of reports;
Each enterprise has its own characteristics and nuances that must be taken into account when drawing up reports (including the style of the owners or managers of the company).

Therefore, it turns out that establishing a single legal entities report form is not possible. But at the same time, if the enterprise has a well-established document flow system, and all documents are filled out and stored in strict order, then it makes sense to pay attention to this report and approve its standard form specifically for this enterprise.

You can do this in several ways:

in a set of documents for the enterprise as a whole, if all employees report on the work done centrally;
by order for a specific division or department, if reports are prepared only by certain categories of employees.

How should reports be stored?

If a report on the employee’s work has been compiled, it must be stored at the enterprise, regardless of whether it was used to compile it. unified form or it was composed arbitrarily. Another question: how long should it be stored at the enterprise? The legislation on this topic is silent, again for the reason that it does not provide for mandatory completion of reports by employees.

Often, the management of an enterprise, in its actions regarding the storage of reports, is guided by the list archival documents, according to which the following document retention periods should be adhered to:

employee reports on the work they performed, except for travel documents, must be kept for 1 year;
Summary reports of departments or divisions on work performed must be kept for 5 years.

Everyone knows that students encounter practice many times throughout their studies. Typically, internships take place several times in the summer and once before graduation. qualifying work. After each pass, most universities require you to prepare a practice report. Such work may differ depending on what kind of internship you completed - pre-graduation, industrial, or summer orientation

Any type of practice has its differences and some nuances that are worth paying attention to. For example, educational or introductory practice must be completed before the last year and at least twice during the entire period of study. Typically, during an educational internship, a student is not involved in participating in the work of the enterprise, but is more involved in observation and note-taking.

Industrial practice, or technological practice in other words, is more complicated. Here the student is already required to participate in the activities of the enterprise, albeit minimally. Of course, no one will burden the trainee with responsible work. Usually they give a job that does not imply much responsibility and, of course, someone will definitely look after the student.

Pre-graduation practice is probably the most serious type of practice. Everything here is already adult-like. Completing a pre-diploma internship implies that the student is already ready to professionally perform the assigned duties. And at least there is still the opportunity to find a job, if, of course, the student is happy at the place of internship. In addition, all the information material that will be collected and expressed in the pre-graduation report will be used when writing the final work

Despite the apparent differences, in general the goals pursued by the practice are all approximately equal:

Assessment of knowledge gained as a result of internship;
Learn to apply the received theory;
Application of practical knowledge in real work;
Understanding what you will encounter in practice in real conditions;
Analysis of the organization's activities during activities in practice.

The end result should definitely be a written report on the practice. Those. the result of the internship is always expressed in a text document that reflects the knowledge acquired by the student and, in fact, what exactly the student learned as a result of the internship at the enterprise. To what extent did the student’s studies contribute to professional growth and whether he can independently work for enterprises in a given specialization.

The most common option for practice is to immerse the student in real conditions that are familiar to people who have already completed their studies, but are unusual for a typical student who has never worked. Well, accordingly, to write “beautiful” i.e. a clear report will have to fully understand all the features of the enterprise’s activities, on what regulatory framework the features of the organizational structure and document flow are based.

You will have to describe what exactly the student did during the internship, and even if, as usual, he was not allowed anywhere, you will have to look at what he could hypothetically do there and describe it all correctly.

How to start writing a report on internship (industrial, pre-graduation)

Writing a practice report is not at all difficult, the main thing is to know where to start. And the beginning is very simple - you need to take it in educational institution practice assignment, get guidelines and it is advisable to take a peek, if of course there is an opportunity to see how reports were written before you at your university.

Manuals usually live in departments or with fellow students who have already become confused. This super-important reading will contain all the requirements for what to write and how to format it.

The basis for preparing a practice report will be the plan (content). The plan will display all the questions and tasks that must be addressed by the student. The plan usually includes 3 to 5 basis points.

A good, high-quality report, which teachers usually like, includes not only bare water, but also analytics, some virtual recommendations regarding business processes in the enterprise. You can, of course, not attend and just make up everything; it’s unlikely that anyone will check your visit to the practice. But if everything is done correctly, then at a minimum you need to visit the place of pre-graduation or industrial practice and see what is there and how.

Let's consider the case when you are doing the practice for real, i.e. We decided to take this seriously and thought - let it come in handy. First, you need to take notes on everything you had to deal with, but only as much as necessary - and you don’t need to describe every step you took in production. It’s better to approach the practice manager and clarify what information is best saved for the report, and what may be superfluous.

As soon as you have all the necessary information for the enterprise - at least an organizational form, organizational structure, some kind of reporting and analytics - you can begin processing and studying.

After you have completed studying the information available about the enterprise, you can safely begin to create a report base. Distribute all the text into logical chapters and slowly bring your report into a readable structured form.

The structure of the practice report may vary, but there is always a structured format that is familiar to everyone, similar to any publication. Preamble, ambulatory and conclusion. Or in scientific terms - logical sequence. Those. standards for structuring information that everyone is accustomed to.

Practice report structure and content

Typically, in a typical non-Harvard university, the structure of a practice report looks like this:

Title page, . Typically, the title page contains the following information: the name of the educational institution and specialty, the topic and type of the practice report, the surname and initials of the teacher checking the report and the student completing it, the name of the group in which the student is studying, the name of the enterprise where practical classes are held , the city in which the educational institution is located and the year the practice report was written.
Report plan (contents) with all chapters and subsections.
Introduction, which indicates the goals and objectives of the practical training. They are usually already given in methodological recommendations to writing a report. In addition, the introduction indicates the expected outcome of the internship.
Main part. This section must be divided into theoretical and practical parts. In addition, the theoretical part should be divided into sections, and the practical part - at the discretion of the educational institution. In this part, all calculations are made, the activities of the enterprise are described, and all necessary information about organizational structure, analysis and comparative characteristics are carried out.
The conclusion is perhaps the main section of the practice report. The conclusion includes all conclusions made by the student during practical training. Your own work is immediately assessed, and the efforts made are adequately assessed. In addition, in conclusion you must give your recommendations for improvement. professional activity enterprises.
Attachments - not always, but sometimes especially experienced teachers will forgive you to attach something. If the report was written in the field of accounting, then attach the balance sheets of the enterprise, and so on, depending on the specialization.

Different types of practice reports in writing may have some differences, but usually they are not significant.

Types and types of practice reports

Study practice report

As we have already written, educational practice is not particularly labor-intensive and one cannot expect that the work should contain deep analytics and a detailed practical part..

In general, to put it simply, educational practice you just need to pour a lot of water and all sorts of “blah blah blah” about the process and place of the internship. There is no need for any detail on how things are done at the enterprise. In the introduction we write that we are undergoing educational practice in order to consolidate knowledge and study the subject area in practice, and a plus about the place of training itself. In conclusion, we state that we completed the practice and consolidated our knowledge.

Industrial Practice Report - Main Differences

Industrial practice - what is it and conceptual differences? Yes, in fact, it is no different; it’s just that back in the USSR, this name was applied to almost all reports, since almost all students of that time worked in production. Now the concept is rarely used and the design of such a report is no different from the standard one.

The main thing is not to forget that production practice is still designed for independent work and the trainee’s own thoughts, hence, at a minimum, the report should contain your ideas and value judgments about the place of passage.

Report on pre-diploma practice - emphasis and nuances

Pre-graduation practice is not just some kind of writing; it is already a possible foundation for your diploma project. Usually the basis thesis You can include information and analytics prepared as part of a report on pre-graduation practice. However, in order for the report to go further into the basis of the diploma, the topic must correspond, i.e. for example, they had an internship in accounting, the report included elements of accounting at an enterprise, but the topic of the diploma should also be related to this.

From here it's very helpful advice! When you already have the topic of your thesis project in hand, write a report within the framework of this topic, i.e. start writing your thesis and submit two chapters of this work as a report.

Also, before writing a report, look for samples (examples) on this site, we have a lot of free reports and there is something to download. Well, if it’s completely unclear or you don’t want to bother, it’s easier to order!

Each type of report must be accompanied by certain documents. This mandatory rule for each educational institution. The documents are usually a practice diary, a description from the place of practice and an explanatory note.

How to prepare an explanatory note for an internship report

In essence, an explanatory note is an abbreviated summary of the internship report prepared by the intern. The note usually describes step-by-step the student’s workday and the general content of the internship completed.

An explanatory note is rarely required and only in the most sophisticated universities. Still, this is not a report graduation project and it is not entirely clear what exactly needs to be explained within the framework of the written report.

But if required, an explanatory note is usually written on one sheet of paper and includes a summary of the report plus some terms and definitions that appear in the report.

I almost always require a description for a practice report.

Characteristics for the internship report are asked to be provided from the place of internship. Characteristics are usually needed only for a report on pre-graduation or industrial practice

In your characteristics, your practice manager describes your useless time during the internship extremely well. And usually, the less of you were hanging around at the enterprise, the better the description they will write. But you will most likely be asked to prepare a text about how great you are, which will then be signed by the practice manager.

To be honest, no one reads the characteristics in an educational institution, at least because the majority of students do internships at enterprises through acquaintances and they will write anything there, but no one has abolished this bureaucracy.

Very important - Internship Diary

Without a diary, the report will definitely not be accepted. The diary usually records the student’s visits to practice. The diary form is provided in the university manual or I suggest you write it in any form.

Each of us many times in our lives is faced with the writing and execution of various documentation. This documentation also includes a report that may be required both from the student in his studies and from the employee at his place of professional activity. Therefore, it is important for everyone to know how to write a report correctly and format it. Writing reports is a fairly broad topic and includes many nuances, because reports vary in form and content. We will limit ourselves to the most popular cases, tell you how to write a report on your studies and work, and also highlight the basic requirements for any kind of reports.

General rules for writing reports

How to write a report correctly? Any report must meet the following criteria:

Brevity. The report must clearly and concisely present all the necessary information, using simple business language.
The report must begin with a properly formatted title page (required for large reports).
If you still need to write a large report, then you also need to create a table of contents and indicate the main thoughts and ideas of the report on one additional sheet.
Clear structure. The report should be logically structured. At the beginning it is necessary to introduce the matter, indicating all the necessary data, in the middle - the main thoughts of the report, at the end - conclusions.
Sentences in the report should be short and correctly constructed, there should be no huge paragraphs. The use of headings and subheadings is encouraged. The report must be readable.
To reveal the topic, if necessary, draw up appendices to the report: diagrams, drawings, diagrams, tables.
The report is best presented in a special folder.

Work report

Managers and directors often require special reports from employees on the work done. How to write a report in this case? Be guided by the form of writing and preparing reports that is accepted in your company; all the tips described above will also suit you. In addition, the following recommendations can be made for the working report:

The report does not have to be drawn up on letterhead if it is accompanied by a letter or explanatory note.

If a work report for a certain period is submitted to the boss, then a covering letter is not required in this case.

The trip report must be submitted along with all the necessary documents.

The report should be written on standard sheets(A4) and drawn up in accordance with GOST R 6.30-2003.

For a large report, you need to design a title page; for a small report, the title of the report can be indicated at the top of the first sheet. First you need to indicate the word “Report”, then its topic and the period for which the reporting is provided.

The working report begins with an introduction, which describes the problem, objectives and goals of the work performed. If the report is a standard document with a set frequency (for example, quarterly or monthly), then the introductory part is not needed.

How to format a report in its main part? Here you need to list and disclose all the types of work that you have completed, and you must indicate the deadlines for completing each specific task. If there are any, then you should indicate difficulties in performing the work or the reasons why the work was not completed properly, and explain why this happened.

At the end of the report there is a conclusion in which it is necessary to indicate the conclusions and evaluate the effectiveness of the work done in accordance with the assigned tasks.

A work report is not just a piece of paper, it is an important document that can seriously affect your career, so take its writing and design seriously.

Study report

Another type of report is student reports, the most popular among them is the practice report, so let's talk about how to write it correctly.

The internship report is an important document confirming the student’s successful completion of the internship. The final grade for the internship, which will go towards the diploma, will depend on this report, so you need to take its writing and formatting seriously.

How to write a practice report, where to start? In the practice report, it is imperative to properly format the title page. Surely your educational institution has templates for designing title pages; you can use the most suitable one and design your title page using its example. The title page must indicate your last name, first name and patronymic, the company where you completed your internship, and the period of internship (from what date to what date).

The internship report begins with a description of the enterprise where you worked. Indicate the basic necessary data - what is the name of the company, what does it do, what are its main characteristics (how long has it existed, how big is the company, etc.).

If the internship was completely introductory and you did not take an active part in the work, then it will be enough to indicate basic information about the enterprise. The situation is different with industrial practice - most of the report should contain information about your practical activities and its results.

Next, you should indicate your goals and objectives (this will benefit you). A goal is what you want to achieve from practice; describe the goal specifically and accurately; you can specify different goals. For example, gain new knowledge related to the profession, consolidate and learn to apply theoretical knowledge in practice, etc. Objectives are ways to achieve goals. For example, a systematic visit to the enterprise where the student is doing an internship and a careful study of its work; conversations on professional topics with company employees; performance various types work on instructions from the boss, etc.

The next important and basic point that should be described in detail is all the types of activities that you were involved in in practice. Many teachers advise their students to write down all their activities in the report, even if it was completely short call to a client or a very light work assignment. One of the most convenient forms of writing this part of the report is as follows: first - full date(mark all the days of practice in order), then - what the student did on each day of practice, and after - a micro-conclusion (what the student learned, what experience the student gained). You can not draw a conclusion from each entry, but draw it up at the end, entering all the necessary information there. Your main goal in this part of the work is to fully and competently talk about what you did in practice, what kind of work you had. You can also note the difficulties you encountered and indicate possible reasons their appearance or focus on what you liked most in practice and explain why.

The final part of the report on student practice is the conclusion. It is by the conclusions in the report that teachers will judge how well you mastered the profession, what you were able to learn, and how much you were able to apply your knowledge in practice. Pay special attention to the formatting of your conclusions. Clearly and in order (you can use a list) to state everything new that you have learned and mastered in practice. In any case, write honestly, there is no need to invent something that does not exist; an experienced teacher will notice artificiality. Let it be a simple and honest story, but detailed and detailed.

As for the design of the report, it must comply with norms and standards. You can ask your department about which one, they will probably tell you. Well, in general, the font should be simple (Times New Roman), size – 12 points, line spacing – 1.5. A clear division into parts, chapters, paragraphs and lists, if necessary, is encouraged. The report must be readable and meaningful.

Now you know how to write a report on work or educational practice. We have outlined all the basic requirements for this kind of reports, we hope that our advice will help you.