There are several options for how you can register in all necessary organizations. Let's look at each point in more detail.
Registration is carried out at the Pension Fund Office of your district at the place of registration (see addresses of branches) and is mandatory. If there are no employees, then pay into the pension fund only for yourself; if someone does work for you, then you will have to pay for them too.
You will have to pay fixed payments to the Pension Fund, regardless of whether you are engaged in business or not, whether you have income or not. Payments to the pension fund must be made from January 1 to December 31 of the current year. You can pay for the whole year at once, or in installments. You can also make payments from the entrepreneur’s current account, if you have one.
It is possible to pay for the entire year at the end of the year. And paid receipts must be saved and presented (and their photocopies) to the regional Pension Fund office for reporting in the period from January 10 to March 1.
If, after registering an individual entrepreneur, you were not given a notice of registration with the Pension Fund, then 2 options are possible.
- Wait until the letter arrives in your mail. This usually takes from 2 to 4 weeks. Confirmation of registration (for yourself) will be the “Notification of registration of an individual in the territorial body of the Pension Fund of the Russian Federation at the place of residence.” You don’t actually need a letter, you just need a registration number and details for paying taxes. Therefore, you can find them out more quickly using the following option.
- Call the branch of your PFRF by phone or go to the branch in person.
Important! On May 2, 2014, a provision was adopted that abolishes the mandatory notification to the tax authority about the opening/closing of bank accounts.
Let's go in the Pension Fund as an employer
When an individual entrepreneur or the head of a peasant farm hires employees, he must register with the Pension Fund as an insurer. Now his responsibilities include paying insurance premiums for the employee.
If at state registration entrepreneur, his registration in the Pension Fund is carried out automatically, then the obligation to register as an employer lies with the entrepreneur himself or the head of the peasant farm. This must be done no later than 30 days from the date of conclusion of the first employment contract with an employee.
Documents you need to have:
- Applications for registration of the insured. Download . You can familiarize yourself with the procedure for filling out the application there.
- certificates of state registration of an individual as an individual entrepreneur or a license to carry out certain types of activities;
- documents identifying the policyholder and confirming registration at the place of residence (it is advisable to make a copy of both pages (for example, a passport) on one sheet);
- certificate of registration with the tax authority in the territory Russian Federation(in the presence of);
- documents confirming that an individual has an obligation to pay insurance premiums for compulsory pension insurance (employment contract, civil contract, the subject of which is the performance of work and provision of services, author’s contract, etc.).
Important! You must provide certified copies of documents.
Registration is carried out within 5 days.
From September 30, 2014, the period for registration and the period for deregistration of policyholders with the Pension Fund of Russia and the Social Insurance Fund has been reduced from five to three working days.
After registering as an insurer, the individual employer is issued a Notice of registration with the territorial body of the Pension Fund of the Russian Federation of the insurer making payments individuals.
Please pay attention! If you violate the deadline for registering as an insurer, you will be fined in the amount of 5,000 rubles (violation up to 90 days). And 10,000 rubles for violation for more than 90 days.
MHIF (Compulsory Health Insurance Fund)
On January 1, 2010, the Compulsory Medical Insurance Fund does not register either individual entrepreneurs or legal entities. Persons Everything is replaced by the Pension Fund. The Pension Fund must send a notice to the address of the entrepreneur. But they may not send it, so it’s safer and faster to go yourself + you’ll immediately receive payment details. Do not forget to take with you originals and photocopies of the individual entrepreneur registration certificate, pension certificate and TIN.
Registration and withdrawal of individual entrepreneurs in the Social Insurance Fund. Required documents.
FSS will be required only in a couple of cases:
- concluding an employment contract with an employee (when you become an employer),
- concluding a civil contract with the obligation to pay contributions to the Social Insurance Fund.
To register with the Social Insurance Fund, an individual entrepreneur is given a period of 10 days after signing the first employment contract with an employee. Failure to comply with this deadline will result in a fine of 5,000 rubles.
To register, you must submit an application and the necessary documents (submitted in originals and copies or notarized copies):
- application for registration as an insurer;
- copy of passport (employer);
- a copy of the certificate of state registration of an individual as an individual entrepreneur (OGRN certificate);
- a copy of the certificate of registration with the tax authority (TIN certificate);
- copies of work records of hired workers;
- copies of civil law contracts if they contain conditions that the policyholder is obliged to pay insurance premiums for compulsory social insurance against industrial accidents and occupational diseases for the specified persons
If at the time of submitting the application a bank account was opened with a credit institution, you must provide a certificate from the credit institution about the specified account.
Registration takes no more than 5 working days and is issued Notification.
If individual entrepreneur carries out its business activities without using the labor of hired workers (does not enter into labor or civil contracts with individuals), then such an entrepreneur is not obliged to register with the Foundation.
Always check the current list of documents. You can find out this in your FSS branch (the coordinates are presented on the website in the lower right menu “Regional branches”).
On a quarterly basis, individual entrepreneurs must submit reports to the branches of the Fund at the place of registration in form 4-FSS RF or 4a-FSS RF (for those paying voluntary insurance contributions to the FSS RF) no later than the 15th day of the month following the expired quarter.
For violation deadline faces a fine:
- 5% of the amount of insurance premiums subject to payment (surcharge) on the basis of this reporting, for each full or partial month from the date established for its submission, but not more than 30 percent of the specified amount and not less than 100 rubles;
- 30% of the amount of insurance premiums payable on the basis of this reporting if reporting is not submitted for more than 180 calendar days;
- 10% of the amount of insurance premiums payable on the basis of these reports for each full or partial month starting from the 181st calendar day, but not less than 1,000 rubles.
Removal from the register occurs upon dismissal of employees, expiration of employment contracts, or corresponding civil law contracts concluded with employees.
To be deregistered, policyholders must provide the following documents to the territorial body of the Federal Social Insurance Fund of the Russian Federation:
- Application for withdrawal (download);
- certified copies of documents confirming the occurrence of circumstances that are the reason for deregistration.
Register with RosStat
(Federal State Statistics Service)
This document is not mandatory. However, some banks and organizations require it. The tax office itself transmits the information there and must assign and issue codes to you. But you may never need the codes. Unless the individual entrepreneur falls under the sample and does not have to submit reports. The report is submitted to RosStat by March 2, once a year. You can find out if you are included in the sample as follows:
1. RosStat will send you a notification by mail or notify you by telephone.
2. By contacting the department, you can clarify this issue.
How can I get the codes?
Now it is available via the Internet for Moscow and some other cities. It is worth noting that the data does not appear immediately after registering an individual entrepreneur. And after a few days.
Regions will have to travel in person for now. You can find territorial authorities using this link Federal service state statistics. You just need to select a region (by clicking on the map or in the list under the map) and a link to a site in the region will appear below.
We go to the site, scroll down and see at the end on the right all the contacts: address, phone number, map of the regional office.
Required documents from you:
Copy of TIN
copy of passport with registration and main page on one sheet
copy of OGRN
copy of the Unified State Register of Individual Entrepreneurs
The document you will receive:
Notification of assignment of individual entrepreneur statistics codes with stamp
Registration with Rospotrebnadzor
This service must be notified prior to your entrepreneurial activity, i.e. before receipt of profit and at the place of actual provision of services.
Exists certain types activities for which registration of individual entrepreneurs with Rospotrebnadzor is mandatory.
There are 2 notification methods:
- In the form of an electronic document sent using a single portal public services. View.
- As usual, come to the branch in person.
Required documents:
copy of OGRN;
copy of the Unified State Register of Individual Entrepreneurs;
copy of TIN;
notification in 2 copies (Template available).
Branch addresses can be found as follows:
We go to the official website of Rospotrebnadzor. Select the required subject. Click on it and go to the regional website. We go down to the very bottom and see addresses and telephone numbers:
In addition, Rospotrebnadzor (if you are already registered) must be notified of the following changes:
a) change of location legal entity and/or place of actual activity;
b) change of place of residence of an individual entrepreneur;
c) reorganization of a legal entity.
If this information was useful for you, tell your friends about it on social media. networks.
An individual entrepreneur, like an ordinary employee, must pay contributions to the pension fund. The difference is that these funds are transferred to the account of a full-time employee automatically; more precisely, this is done by the employer. The amount is invisible to him, since he did not hold it in his hands and it was not credited to the card.
In the case of an individual entrepreneur, you have to make these deductions yourself, so they are more noticeable for your wallet.
Many entrepreneurs want to bypass this procedure, but the right move is still regular payments. Both from the point of view of compliance with the rules, and for your future - a secure old age. In addition, even if you decide to accidentally “forget” about registering with the pension fund, this will be a violation of the law. Also, individual entrepreneurs are required to pay contributions for their employees, if any. This is required of him by the labor code.
In the future, after several months of doing business, legal nuances will seem like a trifle, but at the beginning of the journey a lot of questions arise. For example, when and how to register an individual entrepreneur with the Pension Fund of the Russian Federation and what documents need to be submitted there. Businessmen are also interested in how long it will take.
Features of registration
Documents are submitted at the place of registration. Find the Pension Fund office in your area. If the place of business activity and registration do not coincide, then the issue is resolved on an individual basis. Although it is necessary to register with a pension where a person is registered, in some cases (the same as when registering an individual entrepreneur) people calmly do this at a place of residence that does not coincide with their registration.
How much will you have to pay? This question worries many, especially those who are not yet sure that their idea will really bring in good money.
The rate for transfers to the Russian Pension Fund is fixed and will be calculated and assigned after submitting documents. On the one hand, this is convenient - even with a very good profit, you won’t have to give away a huge percentage. On the other hand, even in times of calm you will need to pay this bill.
Pay dues for this year needed between January 1st and December 31st. They can be paid monthly or once, including the full amount for the entire period at the very beginning of January, if that is more convenient for you. Payment at the end of the year is also not prohibited. In any case, the receipts must be kept for presentation to the Pension Fund in the next period.
In general, you, like any citizen of the country, have the right to charge additional funds so that in the future the pension will be more impressive. The same applies to employees, only they pay additional contributions themselves.
A specialist in the video talks about fixed contributions, including to the Pension Fund.
Deadlines for submitting documents
According to all the rules, the tax office and Rosstat must send notifications to individual entrepreneurs that he is obliged to register with the Pension Fund. However, it happens that such letters do not arrive or are not sent at all, so you should not wait long for them. Collect the documents and do everything without reminders.
You will have to register both as an employer (if you have employees) and for yourself. For this purpose, there are certain deadlines for registering an individual entrepreneur with the Pension Fund of Russia; their violation may be punishable by a fine of 5 to 10 thousand rubles. Compliance with them is especially important if you are an employer. Then the maximum period for submitting documents to the Pension Fund from the date of conclusion of the contract with your employee is 30 days.
And the Pension Fund has the opportunity to immediately submit documents to a “single window”, where they will be accepted for consideration by three organizations: the Pension Fund, the Social Insurance Fund (insurance) and the Federal Migration Service (medical insurance). This way you can at least halve the number of visits to the pension fund management.
Required documents
Below is a list of documents that an individual entrepreneur must submit to the pension fund. At the same time, it can be supplemented with other papers, for example, such as an application to the Pension Fund for registration of an individual entrepreneur.
You must provide photocopies of the following documents to register an individual entrepreneur with the Pension Fund:
- passports, where the main page and the registration page must be made on one sheet;
- USRIP, INN, OGRN;
- SNILS (insurance certificate);
- individual entrepreneur registration certificates;
- a certificate confirming the registration of the individual entrepreneur with the tax authorities.
It also makes sense, if possible, to take all of these original documents with you in case you need additional copies. Review may take up to 5 days. After this, you receive a notification document about registration in the pension fund and details for which you need to deposit funds.
If you work for yourself, and no assistants are expected in the near future, then you can limit yourself to submitting documents as described above. But if you plan to hire assistants or remain only a manager, then you need to register the individual entrepreneur as an employer in the pension fund.
In this case, you should additionally submit a similar package of documents (copies listed in the previous section) plus the employment contract itself. You may have to visit the Pension Fund more than once for this purpose, since employees may change.
Registration Notice
Notification of registration of an individual entrepreneur with the Pension Fund of Russia can be received when submitting documents in about half an hour or even less. In some cases, review may take up to several days.
The above procedures are valid for those who have already registered an individual entrepreneur and now want to register with a pension pension. If you have not yet become an individual entrepreneur, then you can submit everything necessary documents simultaneously with the submission of an application for registration of individual entrepreneurs. Then you will receive a notification immediately.
On the official website of the Russian Pension Fund it is possible to create a personal account, from where you can view all transactions and stay up to date. You can also ask questions to consultants there.
About online calculator, which will help you calculate insurance premiums to the Pension Fund, is described in the video. Enjoy watching!
To gain access to the electronic services of the Pension Fund of the Russian Federation, you just need to go through a short registration on the website, or you can use the State Services service and log in through an existing account. If you decide to register, follow the instructions in this article.
Go to the official website of the Pension Fund at the link: http://www.pfrf.ru, among the tabs find the line “ Electronic services”, click on it. On the page that appears, you will see a list of services for which registration is not required. You can use them and do without entering data to create account. But, nevertheless, it is recommended to have your own account on the portal so that next time you can use the services immediately, and not wait for identification confirmation for several days.Open the window " Personal Area citizen” and see the list of services for registered citizens.
After contacting the selected office with a passport or other identification document, you will be printed out a special confirmation, which you need to keep with you until you receive an electronic notification that you have completed the full registration procedure.
After completing it, you can use the State Services service and receive any certificates and reports electronically.
Carrying out activities involving hired workers imposes certain responsibilities on an individual entrepreneur. From the moment the first employee is hired, he becomes an employer, which means he is obliged to ensure compliance with all social guarantees for employees. For this purpose, an individual entrepreneur must register with extra-budgetary funds as an employer.
Registration of individual entrepreneurs in the Pension Fund of Russia
From the moment of state registration, an individual entrepreneur is registered with the branch of the Pension Fund of the Russian Federation at his place of residence. Here he pays, provides if necessary certain forms reporting.
Concluding an employment or civil law contract with an individual exposes the individual entrepreneur to the need to register with the Pension Fund again, but as an employer. The law clearly defines the period for such registration - 30 days from the date of conclusion of the contract.
Registration of an individual entrepreneur with the Pension Fund of Russia as an employer - list of documents
To register an individual entrepreneur as an employer with the Pension Fund, you must submit copies of the following documents:
- Certificate of registration of individual entrepreneur;
- Passport;
- An employment contract with the employee (even if there are several of them, it is enough to provide a copy for one employee);
- Application for registration as an employer in the prescribed form.
Application for registration of an individual entrepreneur with the Pension Fund of Russia as an employer - sample filling
The application form can be downloaded on the Internet - both on the official website of the Pension Fund of the Russian Federation and on specialized business websites. In addition, you can obtain the form at any branch of the Pension Fund.
The application shall indicate:
- IP passport details;
- Its registration address;
- Please register as an insurer;
- Information from OGRNIP;
- Types and places of business activities;
- Planned issue dates wages hired employees.
The Pension Fund checks the application and submitted documents within three working days, after which it registers the entrepreneur as an employer. The fact of registration is confirmed by the issuance of a special notice, and from this moment the entrepreneur must submit all reports on employees, as well as make payments of contributions to the pension fund.
The legislation provides for liability for violating the terms of registration as an employer in the form of a fine. Its size ranges from 5,000 to 10,000 rubles. Here you should remember that you can, but you cannot work with hired employees without registering as an employer.
Registration of individual entrepreneurs in the Social Insurance Fund
Currently, registration of an individual entrepreneur with the Fund social insurance carried out on a voluntary basis. If an individual entrepreneur wants to receive payments according to sick leave, then he registers and pays his dues. But if an entrepreneur enters into an employment contract with an employee, then he is already obliged to register with the Social Insurance Fund. The law allows 10 days to submit an application for registration with the Social Insurance Fund from the date of conclusion of the first employment contract. To do this, you need to contact the territorial division of the Social Insurance Fund at the place of registration of the individual entrepreneur with a certain package of documents.
Registration of an individual entrepreneur with the Social Insurance Fund as an employer - list of documents
To register an individual entrepreneur with the Social Insurance Fund, you will need to provide the following documents:
- Copy of the individual entrepreneur's passport;
- Copy of OGRNIP;
- Copy of TIN;
- Copy work book the employee being hired;
- Certificate of open current accounts of individual entrepreneurs;
- Application in the prescribed form.
Sample of filling out an application for registration of an individual entrepreneur in the Social Insurance Fund as an employer
An application for registration as an insurer can be obtained directly from the Fund branch or downloaded from the official website.
The application must indicate:
- FULL NAME. entrepreneur;
- Passport details indicating the registration address;
- Details of the individual entrepreneur registration certificate;
- The date of conclusion of the employment contract with the employee;
- Main type of activity, indicating OKVED;
- Address of the place of activity;
- Entrepreneur's TIN details;
- Information about an open current account;
- Planned date for payment of wages.
Registration is carried out within five working days, then the entrepreneur is issued a Notice of Registration. From this moment on, he is obliged to make contributions to the Social Insurance Fund for compulsory social insurance for temporary disability and in connection with maternity and insurance premiums for insurance against industrial accidents and occupational diseases.
For late registration with the Social Insurance Fund, an individual entrepreneur may be fined 10,000 rubles. In addition, if as a result the established reporting was not provided, the individual entrepreneur may be held liable for this violation. It should be remembered that an individual entrepreneur can, but cannot help but register with extra-budgetary funds if he hires workers. Cash machine can be replaced, but social guarantees cannot be replaced even by a large salary.
Responsibilities of an individual entrepreneur as an employer
When hiring personnel, the entrepreneur also assumes the responsibilities of a tax agent for withholding and transferring personal income tax to the budget. In this regard, there is no need to additionally register with the Federal Tax Service, but for all payments to individuals
The applicant (as a rule, he is also CEO) must go through the process of registering an LLC with the Pension Fund of the Russian Federation, extra-budgetary funds, statistical authorities, open a bank account, and obtain permission to conduct activities from Rospotrebnadzor.
It is also mandatory for a company to have a seal. Since its imprint may be needed on many documents and applications submitted to government agencies, it is worth making sure that it is already ready. In order to order it, the following documents are needed (sometimes no documents are required at all):
- copy ;
- TIN certificate;
- Certificate.
You need to contact any company engaged in the production of seals with these documents, and by the end of the day you will have a ready-made sample. Responsibility for storing the seal usually rests with the head of the LLC.
Registration with the Pension Fund of Russia
Within one month after registration, you must submit an application to the Pension Fund with a request for registration and assignment of a contribution payer number. In addition to the application, you will be required to:
- OGRN certificate;
- TIN certificate;
- a copy of the Charter;
- information letter from State Statistics Service (with codes).
Within 24 hours you will be given a Notice of Registration and a letter with details for transferring contributions to the Pension Fund.
Registration of an LLC with the Social Insurance Fund
Since each enterprise conducts its own type of activity, the risks associated with labor protection can be completely different. When we discussed the question of why and why it is needed, we already mentioned that in different sectors of the economy there may be different requirements for deductions for employees from their payroll, in order to ultimately be able to cover losses for sick leave and maternity leave from state fund. To do this, each enterprise must be registered with the Social Insurance Fund. The following documents are provided to the Social Insurance Fund within ten days after registration:
- copy of the OGRN Certificate;
- copy of TIN Certificate;
- copy of Extract from the Unified State Register of Legal Entities;
- letter with statistics codes.
The representative of the enterprise receives from the fund employees a notification of registration and the number of the payer of contributions.
Registration of LLC in the Compulsory Medical Insurance Fund
Since all powers of the Compulsory Medical Insurance Fund were transferred in 2011 Pension Fund, registration with the Compulsory Medical Insurance Fund is not required. This will be done automatically when submitting registration documents to the Pension Fund.
However, employees need to take out medical insurance policies (in order to receive free medical care). To do this, each employee enters into an agreement with any insurance company that issues policies for medical care.
Registration with Rospotrebnadzor
If a company carries out activities specified in Decree of the Government of the Russian Federation No. 584 of July 16, 2009, then it is obliged to notify the local authority of Rosprotrebnadzor about this.
Particularly if you are busy passenger transportation, hotel business, provision of household services, catering, wholesale and retail trade, production of wood products (except furniture), information technology, printing and publishing activities, as well as produce:
- flour;
- sugar;
- milk and dairy products;
- juices;
- oil and fats;
- soft drinks;
- leather products;
- textiles and knitwear.
In all these cases, you need to submit to Rospotrebnadzor:
- letter of notification of the start of the relevant type of activity;
- OGRN certificate;
- TIN certificate;
- letter with statistics codes;
- Extract from the Unified State Register of Legal Entities.
Opening a current account for an LLC requires the manager to choose a bank that is convenient in terms of tariffs, services and location. The ability to quickly respond to business demands and unexpected situations may depend on this.
Opening an LLC current account
To open a bank account, the director on behalf of the company submits the following documents:
- Charter and memorandum of association of the company;
- OGRN certificate;
- TIN certificate;
- Extract from the Unified State Register of Legal Entities;
- card with sample signatures;
- rental agreement for premises or Certificate of ownership of non-residential premises;
- order on the appointment of a director;
- order appointing an accountant (if his signature is required as the second);
- letter with statistics codes;
- protocol (decision) on the creation of an LLC;
- protocol (decision) on the assignment of powers to the director.
After opening the account, you will be given an agreement and a notice that needs to be sent to the tax office, the Pension Fund and the Social Insurance Fund.
As you can see, each body and fund issues its own notification, assigns its own account number, and registers the company in its database. It is clear that it probably could not have been otherwise, since each of them initially had their own tasks.
And a person acting as an accountant at an enterprise needs to be careful and careful so as not to get lost in this amount of information. However, no matter how pointless all this activity may seem at first, it is important for the interaction of your company with the relevant government agencies.