Specially designed unified form there is no order to appoint a responsible person (or several). Each organization has the right to independently develop such a form or write it in free form. It should be borne in mind that this order is part of a package of administrative documentation, which in addition to it includes a decision on the appointment of responsible persons and job description, containing Full description the employee’s duties, as well as the sanctions that follow for their failure to fulfill them. The employee must put his signature under the last document, which will indicate that he has read and agrees with it.
FILES
Who appoints the responsible person
Depending on the situation, either the head of the enterprise or, if the organization is large, the head of a structural unit can choose the person responsible among the personnel. The order is filled out by a HR specialist or secretary. After registration, the order is submitted for signature to the manager or another person authorized to sign such documents.
An employee appointed as a responsible person may be responsible for material assets, technical or fire safety, labor protection, work at high-risk facilities, etc.
IN big companies Entire specialized departments are created, whose employees are busy controlling all internal areas of the enterprise. In small companies, the head of the organization can take full responsibility, but this order is also necessary for this.
Before issuing an order
Most often, the order implies the assignment of responsibility for labor protection. This is due to the fact that providing staff safe conditions when performing work duties is one of the first conditions for the legal functioning of an enterprise, especially those engaged in the manufacturing industry.
Before drawing up a document imposing such obligations on subordinates, they should be given a course of appropriate training.
In the future, certificates, certificates, etc. documents confirming the qualifications of employees must be attached to the order appointing responsible persons. It is important to remember that such documents are usually valid for no more than five years, so from time to time employees will have to undergo re-certification, and at the expense of the enterprise.
If responsibility is assigned to material assets, then before the employee signs such an order and assumes all risks, an inventory of the property must be completed, since in the future the person will be responsible for its safety.
Order cap
The order on the responsible person has a completely standard structure.
In the “header” of the document the full name of the enterprise is written, indicating its organizational and legal form (CJSC, OJSC, LLC, individual entrepreneur). Then it is indicated locality, in which this enterprise is located, as well as the date the order was filled out (day, month, year).
Just below you need to write the type of document (in in this case this is an order) and its number according to internal document flow. The following briefly describes the essence of the order and for what purposes it was created. Then, lower in the center of the line, write the word “I order” and put a colon.
Body of the order
The second part of the document contains more detailed information. All workers who are responsible for compliance with certain production conditions are included here. In particular, the type of responsibility is indicated, as well as their full surnames, first names and patronymics (first and patronymic names can be entered with initials). A separate paragraph must also indicate the persons who, in the absence of responsible employees at the workplace, will replace them. In the last paragraph you should indicate full list documents that employees must follow to fulfill the requirements for monitoring their area of responsibility.
Finally, the order must be signed by the manager, as well as the seal of the organization. If the organization has a trade union, then it must be noted.
After writing the order
Employees who were assigned responsibility for any part by special order production process, from the moment it is signed, they must conduct briefings with colleagues, bring safety rules, various internal regulations, etc. to the attention of personnel. Among other things, they are required to keep a special log of the briefing, where employees who have completed it must put their signatures. Periodically, they must also monitor employees’ knowledge of labor protection and safety rules at work.
An order is a document common in management practice.
A special type of this document is the Order - a legal act issued individually by the heads of legislative, executive bodies state power, judicial authorities Russian Federation, subjects of the Russian Federation, bodies local government within the competence determined by law” and regulatory legal acts. Such orders contain a subordinate official decision made in compliance with the established procedure and giving rise to legal consequences. The orders are mandatory for execution by all governing bodies, economic entities, regardless of their organizational and legal form, as well as public associations, officials and citizens living in this territory.
Head
Sample manager's order– an example of securing a car
LIMITED LIABILITY COMPANY "Lishainik"
(Lichenik LLC)ORDER
Murmansk
On the appointment of those responsible for motor transport and the production of vehicles in technically sound condition on the line
To ensure the safety, good technical condition of vehicles and their trouble-free operation, the following is obligatory:
1. Assign the following employees responsible for ensuring the good technical condition of vehicles and their trouble-free operation:
Voropaya K.E. for Volkswagen Passat No. A 555 XE,
Maksimushkina M.V. for Toyota Celica car No. X 002 NK.2. In case of official necessity, grant the right to drive vehicles to the following employees of the support department:
Filin P.D. Volkswagen Passat No. A 555 XE, Toyota Celica No. X 002 NK,
Kuzovatykh V.A. car Toyota Celica No. X 002 NK.3. To appoint responsible for the annual technical inspection of vehicles, the release of vehicles in technically sound condition and the registration of vehicles of Lishainik LLC with the traffic police authorities, a specialist from the support department, Filin P.D., in his absence, a specialist from the support department, Kuzovatykh V.A.
4. The orders of Lishainik LLC dated December 29, 2010 No. 44 “On the appointment of a person responsible for the Volkswagen Passat”, dated January 14, 2011 No. 2 “On granting the right to drive a Toyota Celica” shall be declared invalid.
5. Entrust control over the execution of the order to the head of the support department, Mukhomor B.P.
Director D.V. Torch
I think that based on the given example of an order (even two examples), you can create your own sample, suitable for the specific prevailing conditions.
Evgeniya Polosa
On the appointment of responsible persons
SAMPLE
Limited Liability Company "Romashka"
Order
dated October 22, 2012 N 125
On the appointment of an authorized person,
responsible for maintaining, storing,
accounting and issuance work recordsIn accordance with clause 45 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers, approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225, I order:
1. As of October 22, 2012, appoint the head of the HR department, V.V., as responsible for maintaining, recording and issuing work books. Romashkin.
2. I reserve control over the execution of the order.
General Director Lyutikov A.V. Lyutikov
The following have been familiarized with the order:
Head of HR Department V.V. Romashkina Romashkina 10/22/2012
By company
How to write an order correctly
Such an administrative document must be drawn up in in writing. This type formatting is preferable to oral presentation.
In some cases, the form of the order may be established by legal or by-law, as well as internal, local document companies.
If the type of order form is set regulations, then this form should be in mandatory complied with by the drafters, otherwise the accepted document may be declared invalid.
As a rule, the administrative act being analyzed is drawn up in a single original copy and must be stored in the department that initiated its publication and application. If necessary, copies of such an act can be drawn up in a sufficient number of copies.
If the document is internal in nature, then the manager’s signature does not need to be certified by a seal. If the order, among other things, is intended for transmission to third parties, then the signature of the manager on it can be confirmed by the seal of the organization.
If necessary, an order that has entered into force may be canceled by a similar administrative act.
About taking inventory
Order to conduct an inventory. Form N 29-NP
Goskomnefteprodukt ________________ Form N 29-NP
_________________________________ management
_________________________ oil depot Approved
State Oil Product Committee of the USSR
August 15, 1985 N 06/21-8-446
ORDER
ABOUT CARRYING OUT INVENTORY
N ________ FROM "___"____________ 19__
To carry out inventory in _________________________________
(Business name)
at the financially responsible person(s) __________________________
(Full Name)
an inventory commission is appointed consisting of:
1. chairman _________________________________________________
2. members of the commission ______________________________________________
(position, surname, first name, patronymic)
Inventory is subject to ________________________________________
(indicate what values,
______________________________________________________________________
calculations are subject to inventory)
Start inventory suddenly _____________________________________
(date, start time)
and finish _________________________________________________________________
Reason for inventory _______________________________________________
(indicate: control, shift
______________________________________________________________________
financially responsible persons, revaluation, etc.)
Carry out this inventory in full accordance with
current instructions on the procedure for conducting an inventory of valuables.
Inventory materials must not be submitted to the accounting department __________________
later ________ hour "___"_________ 19__
Supervisor ___________ _______________________
(signature) (full name)
Chief Accountant ___________ _______________________
(signature) (full name)
About the creation of the commission
Sample order to create a commission
We bring to your attention such an order for the creation of a commission.
As you can see, this sample order for the creation of a commission combines all the above characteristics of the form and is good example drawing up a document.
When a responsible person is appointed to a particular position, a corresponding order is issued. The document specifies the type of responsibility, as well as the full name and position of the employee. Learn how to draw up this order, the form and an approximate sample of how to fill it out right now.
In any enterprise, it is important to establish not only specific job responsibilities, but also their scope of responsibility. The division of people into positions is carried out in accordance with internal rules labor regulations, as well as on the basis of confirmed data on their qualifications:
- qualification of a diploma of secondary vocational or higher education;
- data on internal training in the company or information on taking courses in third-party organizations (for example, retraining courses or additional education);
- data confirming successful completion of a qualifying exam in accordance with your specialty.
Based on these data, an internal division of areas of responsibility and a list of related areas are established. job responsibilities:
- electrical safety (in this case, certain categories are assigned that allow a specialist to work with a certain type electrical equipment);
- fire safety – i.e. responsibility before the occurrence of possible emergency situations associated with a threat to the life and health of people and material values;
- preservation of equipment, materials and other property objects from damage and loss (including goods) – financial liability;
- responsibility for conducting operations, moving particularly valuable items - for example, Money, bank documents, metals, etc.;
- responsibility of people who work for industrial enterprise and directly interact with sources of increased danger: this means production plants, hazardous chemicals, as well as special instruments for laboratory research.
- responsibility for the protection of working conditions, i.e. maintaining normal workplace performance in accordance with accepted criteria.
Thus, responsibility mainly comes down to ensuring safety and material assets in conditions normal operation, as well as in emergency situations.
2019 sample
At the legislative level, there is no clearly approved form of order for the appointment of responsible persons, regardless of specific positions. Therefore, the organization has the right to independently approve the sample, which must contain the following information:
- the full name of the company (for example, Limited Liability Company "Polyot"), which fully corresponds to the official name;
- date of issue of the order, its number, and full name;
- Full name of the responsible person who issued the order to appoint the employee (usually this is CEO, his deputy or employees who perform their duties);
- the preliminary part of the text (preamble), which indicates the main task, a reference to the specific law on the basis of which the corresponding decision was made;
- its actual essence;
- then the director’s signature, dispatch and seal of the organization are affixed.
The following example can be used as a sample order for the appointment of a responsible person:
NOTE. The person who is assigned to new position, be sure to put his signature, a transcript of the signature and indicate the position, as well as the date of actual familiarization with the text. The signature is also placed in the journal of registration of internal documents of the company, which also records the fact that the order was issued.
An example of a real, completed document:
It is possible to appoint either one person or an entire team to different positions with one order.
Varieties
Depending on the position for which the appointment of the responsible person is approved, the document may have its own design features. The most common examples are discussed below.
Appointment of a materially responsible person
These include employees who are directly responsible for property objects, mechanisms, equipment, as well as the safety of documents and funds:
- cashiers, hall supervisors, salespeople;
- some employees of banking organizations;
- representatives of the administration who receive important financial solutions influencing the development of the organization;
- warehouse workers, as well as all employees who are responsible for the safety of company property;
- drivers of cars transporting goods and other material assets;
- accounting employees who work with financial documents.
As a rule, it is written in a separate line that we are talking specifically about financially responsible people. Typically this statement is included in the title of the document.
NOTE. Provisions on financial liability and possible penalties are always prescribed in individual and collective employment contracts. If these instructions are not available, even the fact of drawing up an order does not entail the employee accepting financial responsibility.
It should be understood that financial liability means the collection of funds from him or other measures for the damage caused. Wherein material damage can be caused not only by actions, but also by inaction. IN employment contract cases of occurrence and corresponding measures that are applied as penalties are always prescribed.
Other cases
All other cases can be conditionally combined into one group. The fact is that the conclusion of additional liability agreements is provided only in situations where we are talking specifically about financial liability. Therefore, if an employee, for example, receives additional responsibilities on management personnel documents, it is enough to reflect this fact only in the order. One example is shown in the figure.
Thus, with its help you can assign any group of responsibilities to a person, for example:
- maintaining, storing, tracking the movement of work books and other documentation related to personnel;
- drawing up a vacation schedule, shift schedule, time sheet taking into account working hours, etc.;
- transfer of responsibility from one employee to another or a group of people due to vacation, long-term illness or other reasons;
- responsibilities to ensure uninterrupted supply to the enterprise necessary materials, raw materials, equipment, etc.
By general rule the document comes into force on the day the director or other authorized person signs it. Sometimes the text itself contains a mention of the date from which it will come into force. Then you should focus on this day. However, it is important to keep in mind that in the case of the appointment of financially responsible persons, the order will receive legal force only after signing additional agreement between employer and employee.
The appointment of responsible persons is made by orders of the employer. The form of the order to appoint a responsible person is free.
Sample order for the appointment of responsible persons
The responsibility of individuals is established by the employer for a specific area of activity, within a division or the entire enterprise. For example, employees may be assigned responsibility for:
labor protection;
fire and electrical safety;
safety of material assets (material liability), etc.
The employer is limited in the choice of responsible persons in the areas professional activity. This limitation is due to legal requirements. For example, the person responsible for labor protection at an enterprise may be exclusively an employee who:
completed training in the appropriate program;
confirmed his knowledge at a qualifying exam and received a state document (diploma);
corresponds professional standard occupational safety specialist.
The situation is similar with fire and electrical safety.
An example of an order appointing a person responsible for the electrical safety of an enterprise
Material liability
Unlike other types, financial responsibility can be extended to all personnel of the enterprise. The scope of such responsibility is limited to the average monthly earnings employee or are established within the framework of the obligation to compensate for the full amount of damage caused (lost profits are not subject to recovery).
Sample form of an order to appoint a financially responsible person
Any financial liability is established by an agreement (individually concluded with the employee or collective). The list of positions (works) of employees with whom the employer can enter into agreements on full financial liability is approved by Resolution of the Ministry of Labor dated December 31, 2002 No. 85. this list included:
cashiers and cash handlers;
employees, including management personnel, carrying out depository activities, etc.
Heads of the organization and their deputies, as well as chief accountants may bear full responsibility financial liability, the provisions of which may be specified in their employment contracts.
Sample order on financially responsible persons
The employee’s financial liability means his obligation to compensate the employer for the damage that the employee caused to the organization as a result of his guilty actions (or inaction).
Material liability is assigned to the employee in full () in the event of:
shortage of valuables received on the basis of a written agreement or a one-time document;
intentional infliction of harm;
causing harm while intoxicated;
committing a crime or administrative offense established by a court verdict or relevant government agency;
disclosure of confidential information;
causing damage not during execution labor responsibilities(after the end of working hours).
This means that even if the employee quits or goes to prison for his guilty actions, he will still have to compensate the employer for the damage that he caused him.
Before recovering damages from a specific employee, the employer is obliged to organize and conduct an inspection in order to establish the amount of damage caused. Should the employer create a special commission to conduct such a check? during the course of which it is necessary to obtain from the guilty employee written explanations on the fact of what happened. In case of refusal or avoidance of providing explanations, the commission must draw up a report in free form. Without these documents, recovery of damages is impossible.
How to write an order appointing a responsible person
Conclude a liability agreement in two copies.
Prepare a draft order for the appointment of responsible persons.
It is advisable to coordinate the draft order with lawyers.
Sign the order from the General Director.
Familiarize the employee with the order against signature.
Standard draft agreement on full individual financial liability
Financial liability cannot be applied to an employee if the damage was caused due to:
force majeure (natural acts);
natural risk (presence of production does not guarantee availability of sales finished products);
necessity or defense (for example, having to break a table to prop up a door in case of an attack);
improper storage conditions for property due to the fault of the employer (products were stored in a faulty refrigerator).
In addition, the employer has the right to refuse, in whole or in part, to recover damages from the guilty employee (). The procedure and conditions for refusal to recover damages must be determined by agreement or other normative document employer, for example? Charter of the organization.
Making changes to documents
In the event of the dismissal of one employee or his replacement with another, the employer must prepare documents regarding the change of the financially responsible person.
Sample order to change the financially responsible person
However, that's not all. When changing responsible persons, very often employers forget to draw up one important document, namely the act of acceptance and transfer of inventory items for storage. Without completing this document, if a deficiency is discovered in the future, it will be impossible to prove the guilt of the person responsible.
In any enterprise there are always employees who are assigned responsibility for the work carried out in a particular area. It can concern almost any area economic activity. In order for such actions to be of an official nature, a special order is issued for the enterprise on the appointment of responsible persons. What is special about this document and how should it be drawn up correctly?
Assigning Responsibility
In order for the enterprise to function clearly and smoothly, it is necessary to constantly monitor the work of each section and department. Any process must be controlled so that no external reasons couldn't break it. For this purpose, one person is usually selected from among the employees, who, due to his professional skills and psychological qualities will be able to constantly monitor compliance with order in a specific area. For documentation Given the assigned responsibilities, the company's management is obliged to issue the appropriate “Order on the appointment of responsible persons.” As a rule, such a document is signed by the director.
The initiator of its creation can be either the manager himself or the head of one of the departments or divisions. An “order on the appointment of responsible persons” may concern both the work of a separate service and the entire enterprise as a whole. It all depends on the responsibility assigned to a particular person. Take, for example, issues of labor protection. The “Order on the appointment of responsible persons” in this case will apply to the entire enterprise. And the storage of work records or the processing of personal data, for example, is the responsibility of the personnel department. The powers of the responsible persons in this case do not extend beyond the boundaries of their department.
Responsibility for working with values
If the position of a particular employee is constantly connected with the turnover of any material assets, then this aspect of his activity must certainly be documented. We need an appropriate document that will legitimize this obligation. The appointment of a financially responsible person in the interests of the enterprise occurs through the issuance of a separate order. It should reflect in detail all the points relating to this issue. For example, an accountant issuing wages at the cash desk, bears financial responsibility for accounting, storage and issuance of funds.
There are other examples. Thus, employees who during the working day use various instruments and devices are also responsible for them. If such items of labor fail due to their fault, then, along with administrative punishment, the cost of the damaged equipment or the costs necessary to repair it will be withheld. Such measures force employees to be more attentive and always remember the responsibility assigned to them.
Issuance of an order
To assign one or another duty to an employee, management must draw up a corresponding order. The appointment of a financially responsible person always begins with an inventory. This is understandable. After all, such a labor function usually concerns:
- management of various inventories,
- accepting and making payments,
- storage and further maintenance of material assets.
A person performing such work must remember the safety of the property entrusted to him.
Do not forget that any wrong action can lead to undesirable consequences, namely compensation for the harm caused. Exist different types responsibilities:
- full,
- collective,
- individual,
- limited.
Each of them leads to different consequences, which should be clearly reflected in the order. In addition, do not forget that an employee who is on the staff of an enterprise has some advantage over someone who, for example, is hired under a contract. In the first case, he will simply compensate for the damage caused, and in the second, he will have to additionally pay for the benefit that the company was unable to receive due to his incorrect actions.
Alternative option
In some cases, the enterprise issues an order appointing responsible persons. Essentially, this is the same order. Both of these documents are administrative in nature. They record the administration's decisions regarding specific organizational issues.
But there is a slight difference that should be taken into account when choosing the desired type document. The law states that an order is usually issued on substantive issues relating to inner life the enterprise or organization itself that requires approval. The order is more often addressed to a specific person and concerns a narrow issue. It can concern both one-time cases and long-term issues. The essence of the order is to convey to the executor the need to perform certain actions relating to a specific part of his job duties. It all depends on what responsibility and for how long the management plans to assign to this employee.