The report card contains the letter a. How to indicate study leave on a timesheet - correctly filling out codes using examples

NO 34 Suspension from work (preclusion from work) for reasons provided for by law, without saving wages NB 35 Time of suspension of work in case of delay in payment of wages NZ 36 Designation of days before taking up a position or after release from it (dismissals, transfers, etc.) .p.) X 37 Open in Word format temporary disability without assignment of benefits in cases provided for by law sample of filling out a working time sheet designation of leave in the timesheet sample of a working time sheet Type of document:

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Keywords:

• time sheet
• time sheet

• Personnel records management and Labor law

Designations and codes in the time sheet

Attention

A time sheet is a document containing information about days worked by each employee, absences from work for valid and unexcused reasons. It can be driven different ways. Information about the presence or absence of workers is recorded daily. All facts of absence, no-shows, and tardiness must be included in the report card.

The data from the Time Sheet serves as the basis for calculating and calculating wages for all employees of the company. It controls:

• labor discipline;
• standard length of the working week;
• duration of overtime work;
• work on weekends.

The Labor Code establishes a five-day working week with a duration of 40 hours and a six-day working week with a duration of 36 hours. During operation, these standards may be violated.

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T-12) Sample of filling out form T-12: Decoding the symbols in the work time sheet in 2018 In practice, mistakes are often made when drawing up the document. Usually they are caused by incorrect placement of conditional codes. Both alphabetic and numeric characters can be used.
There are no instructions for choosing them. Therefore, each company independently chooses the type of encryption depending on its convenience. Working time sheet (form T-13) Sample of filling out a working time sheet (form T-13) To avoid such errors, you should use brief recommendations for filling out the document in 2018: Numerical codes Letter designation Explanation Recommendations for use 01 I Working hours For marks of daytime and evening hours, you can use information from the checkpoint.

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OD Additional paid vacation Vacation is guaranteed by the labor code, local acts or agreements. The vacationer gets acquainted with the issued order by signing it. 11 U Study leave with pay is given for an employee to improve his qualifications by missing work during his studies. The basis is an order from the manager, a referral for additional training, etc.
12 HC Shortened working hours Used by employees who combine work with study without interruption from work production functions. Partial retention of earnings is allowed. 13 UD Leave for study without pay The employee submits an application for leave, on the basis of which an order is issued, which is subsequently signed by the employee. 14 R Leave due to pregnancy and childbirth. 15 OZH Leave to care for a child (partially paid). 16 TO Rest without pay with the permission of the employer (time off).

Symbols in the time sheet

How to properly record working hours if the enterprise is small and operates on a five-day basis? There is no single approach to record keeping; you can keep a continuous record (record all facts), or you can only record deviations (temporary disability, absences for unknown reasons, etc.). The main criterion is the correctness of recording the actual time worked on paper, since this document is the primary one for calculating wages. In everyday work, the first option is more convenient when recording working periods in aggregate; the second option is preferable when the length of working time is constant, as is the case with a five-day period.

Time sheet: explanation of abbreviations

U 16 9 Reduced work hours for students U 17 10 Additional study leave without pay UD 18 11 Maternity leave r 19 12 Child care leave (with partial pay) 20 13 Child care leave (unpaid) 21 14 Unpaid leave until 22 15 Unpaid leave for reasons established by law OZ 24 16 Sick leave B 25 17 Unpaid disability t 26 18 Hours of reduction of work personal 27 19 Downtime (for reasons not related to the employee) vp 28 20 Absence for reasons established by law (with preservation of wages) g 29 21 Unexcused absences reasons PR 31 22 Unworked hours (if the employer has established a part-time working day) NS 32 23 Weekends in 33 24 Strikes ZB 34 25 Absences for unclear reasons NN 35 The table describes the most commonly used symbols in the time sheet.

Letter designations in the report card

Info

After all, in the final calculation of the time worked, zeros do not matter, and with the same length of the working day, all that remains is to perform the simplest actions: count the number of empty cells in the top line (these are attendances) and multiply by the number of hours. This method is more convenient for experienced personnel officers and accountants. It is also good for small organizations, where the number of personnel is small.

If your management doesn't know about a simpler time tracking system, now is the time to offer it to them. Keeping a time sheet on a computer In addition to the paper version, there are also several electronic ones. As mentioned above, the timesheets in mandatory must be duplicated.

This is necessary to ensure that data on the work of employees is not lost and their accuracy is confirmed (after all, it is not possible to use a computer everywhere).

Designations in the time sheet

In accordance with Part 3 of Article 91 Labor Code Russian Federation, a budgetary organization is obliged to keep track of labor time in a timesheet. This is a mandatory document on the basis of which wages are calculated. Legend in the work time sheet in 2018. The codes in the document for recording the working hours of employees are necessary for correctly filling out the paper.

For this purpose, letter designations are used in the working time sheet; they are indicated in methodological recommendations to Order of the Ministry of Finance of Russia dated March 30, 2015 No. 52n. For example, for a planned vacation in the timesheet the designation is “O”. So, let’s study the working time sheet: the designations of the letters that are used to fill out, as well as their decoding, are given in the table for convenience.

Designations in the time sheet

A similar complete registration is carried out when employees are on maternity leave (P), on parental leave when they reach the age of three years (OZ) and unpaid leave (UP). 4. How are days off on vacation designated? If, when an employee is on annual basic paid leave (PA) or on annual additional paid leave (AP), a public holiday falls during the period of his rest, in the report card the OT or OD code must be replaced with B (weekends and non-working days). holidays), because, in accordance with Article 120 of the Labor Code of the Russian Federation, non-working holidays falling during the period of paid leave are not included in the number of calendar days of leave. 5.

Designations in the time sheet 2015

B", digital (19);

• temporary disability without benefits: letter code “T”, digital (20);
• absenteeism: letter code “PR”, digital (24);
• weekends and non-working holidays: letter code, digital “B” (26);
• failure to appear for unknown reasons (until the circumstances are clarified): letter code “NN”, digital (30);
• absenteeism: PR (24);
• day off or non-working holiday: B (26);
• downtime due to the fault of the employee: VP (33);
• absenteeism from work due to the performance of state or public duties: G (23);
• additional paid leave in connection with training: U (11);
• advanced training with a break from work: PC (07).

Notes on the timesheet are made by the person responsible for maintaining primary document working time recording.

Designations in the time sheet Belarus

Important

Who should keep track of working hours and who should be responsible for it? If the organization is small, one person can keep time records. If the structure of the enterprise is significant, it is advisable to appoint a responsible person in each division. All responsible persons, regardless of their number, are appointed by orders for the main activities in order to avoid various types of misunderstandings.

Responsibility for the completeness and correctness of filling out the timesheet lies with the person authorized by the order. The head of the department is responsible for the timely submission of timesheets to the accounting department. The employer is responsible for everyone. 8.

Designations in the work time sheet Ukraine

More detailed description and a complete list is usually located on the first sheet of the form. This makes it easier to navigate the notation and determine in what situation what to put in the cell. Normal form filling Filling out a time sheet is a painstaking job that requires attention.
This can be done using, for example, the method of continuous appearances and no-shows. In this case, data is entered into each column. Symbols indicate both the presence of employees at the workplace and their absence, indicating the reasons. The number of hours spent at the place of work is also indicated. In the timesheet itself, it will look like this: on a day off, put the letter “B”, under it 0, on a working day, respectively, “I” and the number of hours, for example 8. Similar to weekends, various reasons for absence from work are noted, starting with business trips and ending with absence for unknown reasons.

Everyday work and life present different situations, so you need to know how to skillfully reflect each regular and not so regular situation in the timesheet. You also need to understand which ones to use.

Timesheet keeping

Working time is an important component of accounting for any organization. With its help, it is possible to control the activities of the enterprise and discipline subordinates. To simplify the procedure, it was specially developed unified form in the form of a time sheet.

Each enterprise appoints a responsible employee (from the HR department, accounting department, etc.) who specializes in keeping timesheets. It is compiled based on the specifics of the company’s activities and the number of personnel.

Meaning of letters

In accounting practice, there are common cases of errors that occur when filling out timesheets. They are often associated with incorrect placement of symbols. To avoid mistakes in the process of filling out the timesheet, you must adhere to the following recommendations.

1. I (01) – opening hours (distinguish between daytime and evening). To enter data, you can rely on the security clearance marks. In this case, the head of a separate department must confirm the presence of employees.
2. N (02) – work at night. To enter information, the marks of the access service are also taken into account. The boss confirms presence at work.
3. РВ (03) – work of employees on holidays. In the process of entering data, pay attention to the security or checkpoint marks. The management team confirms that the subordinate is at the workplace.
4. From (04) – hours of overtime work. An order must be drawn up addressed to the manager regarding the need and approval of work beyond the norm. The document on overtime work is signed by the employee and confirmed by the access service.
5. K (06) – business trip. An order regarding the need for field work is drawn up, which is signed by the employee. At the same time, sometimes they issue a certificate and assignment for sending on official assignments. A report is drawn up upon arrival.
6. OT (09) – annual paid rest (basic). The HR department is entrusted with the function of drawing up an order with the signature of the employee himself.
7. OD (10) – additional paid rest, which is provided for by current legislation ( regulations or a collective agreement). It is necessary to draw up an order with the signature of the employee himself.
8. U (11) – leave for training with continued salary. Can be issued for advanced training, with a separation from production process etc. It is issued on the basis of a drawn up leave order, referral to advanced training courses, etc.
9. HC (12) – shortened working hours(relevant for on-the-job training employees). At the same time, it is possible to partially retain wages.
10. UD (13) – provision of additional leave due to training without pay. An order is drawn up and signed by the employee.
11. P (14) – maternity leave. An order is drawn up, which is signed by the employee himself.
12. OL (15) – parental leave (partially paid). The HR department draws up an order and is signed by the employee himself.
13. DO (16) – leave without pay, provided in accordance with the permission of the employer. An order is drawn up and signed by the employee himself.
14. OZ (17) – unpaid leave (without saving salary). An order is drawn up and signed by the employee himself.
15. B (19) – temporary disability (not counting cases provided for by code “T”). This symbol also denotes leave to care for a sick person and due to quarantine. In all cases, certificates of incapacity for work must be issued.
16. T (20) – disability that is not paid. It can be represented by a domestic injury, the need to care for a sick person, etc.
17. LCH (21) – hours of labor reduction for workers and employees. It is necessary to ensure that there is an order from the head of the organization.
18. RP (31) or NP (32) – downtime is not the fault of the employee. An order is drawn up from the head of the organization.
19. G (23) – absenteeism while maintaining salary. It is necessary to draw up an order from the head of the organization.
20. PR (24) – absenteeism, which is a failure to appear at workplace for at least 4 working hours continuously. This category also includes administrative arrest, being in a sobering-up station, pseudo-strikes, etc. The mark is made on the basis of the submitted memos from the heads of departments, explanatory notes employees, commission acts, etc.
21. NS (25) – hours worked during part-time work at the initiative of the employer. Marks in the report card are made on the basis of extracts from employment contract, orders, etc.
22. In (26) – days off. Those established at the legislative level are taken into account.
23. ZB (29) – strikes. A mark is made based on documentation that confirms the legality of the event.
24. NN (30) – absences for unknown reasons. However, there is no documentation that can explain the reasons for the employee’s absence.

As you can see, it is important legal meaning carry with them letter designations in the time sheet. Since the law only gives guidance on them, for convenience in work they can be changed, combined, and also come up with your own letter designations in the time sheet.

In order to understand what type of time (work, day off, holiday, etc.) is reflected in the working time sheet, certain codes are used - alphabetic or digital. Letter ones are used more often because they are visually more informative.

Time sheet: designations in 2018

Unified conditional codes can be found in the T-12 report card form.

All designations in the table can be divided into two groups:

• Codes that indicate the type of working time when the employee performed his job responsibilities;
• Codes that indicate periods of employee absence from the workplace.

Since it is currently not necessary to use unified timesheet forms, the enterprise can set the codes independently. You can also supplement the unified list with your own codes.

Note! If an enterprise establishes some of its own codes, this must be reflected in local regulatory documents.

Symbols in the time sheet

Most enterprises still use unified letter designations in the report card, since they are the most convenient to use and cover almost all situations.

Codes for working hours

The following codes are used to indicate working hours:

• “I” – denotes the employee’s performance of job duties in normal working mode;
• “N” – working hours from 22-00 to 6-00, that is, work at night;
• “RV” – going to work on weekends and holidays;
• “K” – the employee is on a business trip, regardless of whether it is a working day or a holiday;
• "C" - hours overtime, in cases where processing can be determined only based on the results of the month, it is entered only in the final columns of the timesheet;
• “RP”, “VP” and “NP” - denote downtime in the working time sheet: due to the fault of the employer, employee and due to circumstances independent of the will of the parties, respectively.

These are the most commonly used codes.

Codes to indicate employee absence

To indicate the time when a person does not perform his official duties, the following letter designations are used:

• “B” - weekends and holidays when the employee rested;
• “B” and “T” - in the report card indicate temporary disability, paid and unpaid, respectively;
• “OT” – duration of annual paid rest (vacation);
• “OD” in the report card indicates additional leave, which is paid;
• “P” – this code denotes sick leave, which is given to a woman in connection with pregnancy and childbirth;
• “OZH” in the report card - the decoding of this code means leave granted to care for a child;
• “U” and “UD” – study leaves, paid and at your own expense, respectively;
• “BEFORE” - means vacation at your own expense, that is, without accrual of payment;
• “PR” – absenteeism established during an internal investigation;
• “NN” in the report card - the decoding of this code indicates the absence of an employee for unknown reasons. As a rule, it is subsequently replaced by one of the above reasons for absence from work.

You need to consider in more detail this type of time a person is absent from the workplace as time off. There is no designation for it on the report card. It will depend on how the time off is documented.

The fact is that there is no such concept as time off in the Labor Code of the Russian Federation; by default, this term refers to the following types recreation:

• Providing a day of rest at a time convenient for the employee, in the case when he worked on his days off (indicated by code “B”);
• One day provided to the employee at his own expense (indicated by the OD code);
• An employee’s absence from work by agreement with the employer, only upon application, without being reflected in the report card (will be reflected with the letter “I”). Although this case goes against labor laws.

In order to establish what type of time is reflected in the timesheet, use letter codes. They can be found in the unified report card T-12. The employer is not obliged to use them, but can approve his own symbols.

The accounting sheet is determined by Resolution of the State Statistics Committee No. 1 of 01/05/2004 (the accounting sheet is mandatory to fill out, but the law does not provide for strict limits on the form of the document). A specialized form is established, which is filled out by personnel services or accounting. This document is necessary in order to clearly control and take into account the time worked by employees. For accountants, this form becomes the basis for monitoring the legality of all types of accruals. For HR department employees, this timesheet allows them to track the attendance of employees at assigned jobs according to a previously established schedule, which includes workdays and weekends. The time sheet also helps to impose penalties if one or another employee systematically violates this schedule.

The time sheet allows you to control lateness, attendance and absence of employees, that is, it is the basis for monitoring compliance with the work schedule. With the help of the timesheet, it is possible to obtain official information on the issue of time worked for each employee. Accordingly, this document is of no small importance for special statistical reporting and the formation of remuneration.

In fact, a timesheet is a well-developed form of a document, which is presented in the form of a table. The table contains information about the employee, as well as all data related to his working time, attendance and absence, the reasons for non-appearance are indicated, and then the total number of those days, as well as hours that were worked by the employee during a clearly defined period of time, is displayed. When filling out the document, codes are used to indicate the reasons for the absence of specific employees from work. The legislator determines the possibility of developing its own form of this document, on the basis of which time worked should be recorded.

The T-13 report card form is not mandatory, since in 2013 certain amendments were made to the legislative acts, which determined that the employer may refuse to use this document. But, in part 4 of Art. 91 of the Labor Code of the Russian Federation states that all employers bear the obligation to draw up a document taking into account the working hours of all employees. That is, it is possible to create your own document, the filling of which will be convenient for the employees of your company. Traditionally, enterprises use the T-13 form.

Who leads the T-13 in the organization?

The legislation does not establish who exactly should maintain the time sheet. But, the rules for maintaining primary documentation determine the following:

• The time sheet must be maintained and maintained by an authorized person;
• The head of a separate unit is obliged to sign the document, and it is also signed by a specialist from the personnel department;
• Based on the timesheet, the calculation of wages is generated; accordingly, the document is sent to the accounting department.

The authorized person who fills out and maintains the timesheet is appointed by management, with a description in the employment agreement of all obligations in this area. A document (order) is also created, which indicates the employee’s position and his individual data. On large enterprises In each department, an employee is selected who carries out the process of keeping records of actual time worked by all employees of the organization. Over the course of a month, the employee fills out the form, after which he submits it to the head of the department for study and signature. The boss, in turn, transfers the document to the personnel employee. The data is verified and other data is filled in. Required documents, and the time sheet is transferred to the accounting department, which allows you to correctly calculate wages. In small organizations, as a rule, filling out the timesheet is carried out by an employee of the personnel department.

Procedure for maintaining form T-13

Each employer can independently supervise and control the order of document maintenance. It is best to work out a manual or instruction that will provide the employee with clear instructions on all issues of document preparation primary type. And it will also become the basis for the choice clearly a certain shape accounting for actual time worked (the law defines two main forms of document - T-12 and T-13, the legislator also allows the employer to develop his own document form), etc. In the instructions or guide for drawing up a form for recording the time that an employee actually worked, it is best highlight the following main points:

1. If the enterprise is large, then indicate that the timesheet is compiled by division. That is, in each department a separate employee is appointed who will keep track of the time worked by the employees of the department;
2. A description of the structure for selecting the responsible employee who will carry out the process of keeping records of the attendance of all employees of the organization is being developed;
3. Compile a description of all additional codes that can be used to determine absenteeism or an employee’s return to work (most often, codes indicate the reason for absenteeism);
4. Define full order filling out the accounting form: indicate how the facts of presence/absence, tardiness, reasons for absence, etc. are reflected;
5. Determine a procedure that will help reflect exit/non-exit data in non-standard situations.

Methods for filling out the T-13 form, basic codes for filling out the timesheet

Are being formed various options registration of a form for recording actual time worked. This can be a reflection of all the data for each day, and data that relates to the presence or absence of employees must be indicated. There is also a second option for filling out the document, which involves indicating only deviations from the norm. That is, in fact, a description of absences and tardiness is formed.

Two variants of codes are determined by which information is reflected in the report card. Let us recall that the time sheet is a specialized table in which it is simply impossible to indicate all the data in writing. Therefore, there are generally accepted codes, the use of which allows you to quickly and easily fill out the timesheet.

• The employee’s attendance at the workplace on a clearly defined day will be reflected by the letter “I”, or digital code 01;
• Standard option vacation, which is determined by the organization’s schedule and is considered annual paid, is noted in the “OT” sheet, or with a digital value - 09;
• If we are talking about leave that is granted to women during pregnancy and childbirth, then the letter designation “P” is used, or the digital designation is 14;
• If an employee receives leave related to caring for a young child, then “OL” or 15 is indicated;
• Vacation without payment, that is, at your own expense, is marked “BEFORE” or 16;
• If an employee is sent on a business trip, then the letter “K” is indicated, and in the digital value it is noted as 06;
• If an absence from work occurs, taking into account the fact that the circumstances of this event are not yet known, “NN” is indicated, with a digital value of 30;
• Sick leave in the document is reflected as “B” or 19.

The document must contain information about the employer. In the header part you will need to enter the name of the organization and information about the OKPO code. In addition, the name of the department is indicated if we are talking about a report card that is filled out for a clearly defined department of the enterprise. Information is indicated in the form of the date and document number, that is, based on this information, you can determine the exact period of the document.

The following is information about the employee. Each employee is assigned a specific personnel number. This number is subsequently used to draw up all other internal documents of the enterprise. Information about the position and individual details of the employee (full name) must be indicated. At certain enterprises, this column also indicates information on the basis on which the employee was hired at the enterprise, that is, the details of the order for hiring the position are indicated.

The timesheet contains all the data on the working hours of all employees (for each individual). That is, in the column for each employee, a daily description of all data on attendance, absence, vacation, day off, etc. is formed. All data is indicated in alphabetic or numerical values.

The document also reflects the total number of days and hours worked at the enterprise, taking into account all the data on working time that was indicated in the timesheet. The second and fourth lines, which are located below the lines indicating presence at work, determine the need to indicate the actual time worked in hours. These lines may not be in the document; accordingly, their completion is not considered mandatory.

The document has a column in which you can enter all the data on no-shows. That is, in fact, this is where information is reflected that concerns the reasons that became the basis for the employee’s absence from his place on a given day. The document contains an indication of the hours that the employee was absent from the enterprise. It also indicates how many days the employee was absent for one reason or another (for example, the employee did not work for ten days, 4 days due to a work trip, and 6 days due to vacation at his own expense).

After the T-13 form is drawn up by the responsible employee, the process of signing the document is necessarily carried out, which actually makes it legally significant, and then makes it a kind of basis for accruing funds in the form of wages. The document is signed responsible person, the head of the department, as well as an employee of the personnel department.

Vacation must be indicated on the work time control sheet. IN in this case, it is determined what type of leave is provided, and the dates when the person is on this leave are indicated. There are various letter designations that are entered into the document. The standard option is another vacation, marked “FROM”, but if we are talking about additional leave, which will be paid by the employer, is marked “OD”. If the vacation is not paid, then “BEFORE” is indicated. Often, workers carry out parallel distance learning, and for the period of study - sessions, paid leave is provided, which is reflected in the documents as “U”. There are situations when an employee attends training, but remains to perform his direct duties at the company or enterprise; in this case, it is envisaged to use a shortened working day, and in the accounting sheet this fact is reflected in the form of the letter value “UV”. Leave associated with childbirth, as well as pregnancy, is indicated as the value “P”, for child care “OZ”. Also, in certain cases, leave is provided without pay, and in this case, the letter value “OZ” is formed.

How is absence from work marked?

A specific code is also provided to indicate temporary absence from work. All data in the timesheet is indicated in letter form, which allows accounting employees to clearly determine all the nuances of wage calculation, and necessarily vacation payments and sick leave payments. If a person does not go to work, but provides information that he is sick, then temporary disability under this condition is indicated by the letter “B”. There are situations when removal from professional duties occurs. “NB” is indicated on the report card. If the enterprise does not pay wages, then the employee has the right not to attend his work, and not to fulfill the obligations established by the employment agreement, in accordance with the provisions of the law. This fact is reflected in the report card with the letters “NZ”, which actually indicates a suspension of work due to the employer’s failure to fulfill all of its obligations to pay for the work performed. If removal from professional duties is carried out with accrual of payment from the employer, then in this case the value “BUT” is indicated, which allows accountants to accrue the amount of payment labor activity, taking into account that the employee was not present during certain working days.

How is downtime noted on the report card?

It should definitely be noted that in enterprises there is such a thing as downtime. That is, in fact, the employee is present at his workplace, however, certain work processes are not carried out. In this case, the employment agreement initially contains data that determines the structure for calculating wages in the event that downtime is due to the fault of the employee, the employer, or due to reasons that do not depend on the employee or employer. The timesheet also contains data related to downtime. If it is formed due to the fault of the employee, “VP” is indicated, if the employer’s fault is traced, “VR” is indicated, but if the downtime is formed by other factors, then “NP” is indicated.

In accordance with the Labor Code of the Russian Federation, employees must receive days off. However, in certain cases, days off do not fall on the employee's weekend, in other words, employees have to work on weekends, but at an increased rate. The law establishes that an employee who works on holidays and weekends receives higher pay. If absenteeism occurs due to a day off, “B” is indicated on the timesheet; if the day off is incomplete, “NV” is indicated. The employer can also provide an additional day off, which will be indicated on the “OB” sheet if it is paid. If the additional day off is not paid, it is reflected in the document with the letters “NV”.

Non-standard situations when filling out a timesheet

There are non-standard situations when specialists do not know how to correctly mark certain values ​​in the accounting sheet. For example, consider a situation where an employee fell ill at the moment annual leave. The legislation establishes that if a worker falls ill on vacation, then sick leave, and also the extension of vacation is carried out for a clearly fixed time, which is determined by the sick leave certificate, if available. The report card is marked with “B” instead of “OT”. If, after the vacation, the employee does not return to work, then “NN” is indicated, that is, it is indicated that the absence was due to an unknown reason. After documents are provided that determine the existence of a valid reason for non-appearance, for example, sick leave is provided, “B” is entered in the report card instead of “NN”.

Where can I find codes for filling out the T-13 form?

When preparing the T-13 form, it is used literal values. Since it is simply unrealistic to indicate everything in words. Most often, already developed additions are used, in the form of codes, which are provided in Appendix 1 to the official order of the Federal Tax Service of Russia dated September 10, 2015 No. ММВ-7-11/387@. However, the manager can develop eigenvalues codes In this case, a special addition to the instructions for preparing the timesheet is drawn up, in the form of a fairly simple table.

What are the differences between the T-13 and T-12 uniforms?

As you already know, there are two well-developed forms of the document, and the legislator does not limit the employer in choosing the form that can be filled out in the process of recording working hours. These forms are almost identical, but there are still certain differences. Practice shows that modern employers most often give preference to the T-13 form, since it is easier to prepare.

Shape differences:

1. Form T-12 also contains columns for the days of the month that relate to a clearly defined employee, but these lines are located horizontally. As for the T-13 form, they are divided into two parts and are parallel. That is, in fact, in the T-13 form, you indicate all the data about visiting work in the first lines, in the second lines you indicate the amount of total working time in hours. It's more convenient;
2. It should also be said that for each employee in the T-13 form, four lines are allocated regarding the reasons for absence from the workplace, which allows you to control all the nuances of absenteeism and the presence good reasons. In the T-12 form, such data is also reflected, but only two lines are allocated for them;
3. Form T-13 contains a final part, which is not reflected in form T-12. In fact, the first option reflects not only information about the attendance and absence of each employee, but also the codes of payment types, which allows accountants to quickly navigate the issue of calculating payment for work performed.

In the specified form there is a special department that reflects all the data on the accrual of funds as payment for activities, taking into account time worked, vacation pay, absences, etc. That is, in fact, by indicating all the data on recording total working time, the opportunity is formed correct and fast enough accrual Money in accounting. The document must indicate cash payment codes. These codes are indicated exclusively in digital values:

• 2000 - accrued wage provided in the form of wages;
• 2012 - the amount of vacation payments, which is determined by the next vacation schedule for each employee.

This section also necessarily indicates the corresponding account, that is, a specialized account from which all costs for paying for activities are written off.

The number of days or hours worked is also indicated, taking into account certain type wages. For example, standard working hours (days of attendance) are entered, and information on travel and vacation pay is entered. The code of the type of payment and the account number from which the process of crediting the payment for certain working hours of the employee will be carried out.

conclusions

A report card is a mandatory document that must be filled out at any enterprise. After all, it is on the basis of this document that the following processes are carried out:

• Monitoring the work of all specialists at the enterprise;
• Monitoring timely attendance at working hours;
• Control of hours worked, taking into account the possibility of correct calculation of wages.

In other words, the time sheet is a document, when used, the manager receives all the necessary data about the responsibility of employees and their fulfillment of conditions labor agreement, and staffing table. And accountants, on the basis of this document, have the opportunity to correctly calculate wages in order to follow all the norms of labor legislation.

The legislator does not establish strict requirements for drawing up a form for proper recording of working time, but determines the need for this recording. There are two developed forms, all the nuances of which we discussed with you above; in fact, you just have to study this information to learn how to compose a document yourself. It should also be noted that there is specialized programs, which allow you to carry out the process of recording working time in a simplified mode, to study the nuances and features of such programs, we invite you to watch this video material.

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